Administrative Assistant - Investment Banking

Company Overview

Solutions for Today’s Challenges. Vision for Tomorrow’s Opportunities. Join William Blair, the Premier Global Partnership. William Blair has delivered trusted advice for nine decades, and we continue to deepen our expertise and relationships across regions, asset classes, and markets throughout North America, Europe, Asia, and Australia. We are committed to our people and culture, values, clients, and local communities. We work tirelessly to create an inclusive culture and take pride in fostering employees’ professional and personal growth.

We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem‑solving abilities.

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience and breadth of knowledge of administrative processes.

May exercise discretion and judgment in compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization.

• Travel & Expense – Arrange complex travel itineraries and submit expense reports in a timely manner.
• Calendar & Meeting Coordination – Manage calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employ effective reasoning skills.
• Info and Data – Update and maintain contact databases. Compile information for inclusion in reports or presentation materials, including preparing reports, charts, graphs, or tables.
• Office Support – Provide office support including answering phones, greeting and interacting with clients, distributing mail, maintaining electronic and hard‑copy filing, taking meeting minutes, creating documents, processing invoices, etc.
• Projects & Processes – Participate in other projects as required.
• Additional responsibilities as requested.

• High school education required;
  Bachelor's degree a plus.
• At least 2–3 years of experience as an administrative assistant in an office environment.
• Expertise with Microsoft Outlook, Word, Excel, and PowerPoint.
• Professional or financial services industry background preferred.
• Excellent verbal and written communication skills.
• Willingness to adapt to change.
• Multitasking abilities.
• Ability to work in a fast‑paced environment.
• Strong teamwork ability.
• Attention to detail.
• Ability to prioritize.
• Strong organizational skills.
• Ability to maintain confidentiality.
• Ability to perform complex administrative and staff support duties for the organization.

$65,000—$100,000 USD

Our featured benefit offerings include medical, dental and vision coverage, employer‑paid short‑ and long‑term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for.

EOE m/f/d/v

• California Consumer Privacy Act Privacy Notice (CCPA)
• General Data Protection Regulation Privacy Notice (GDPR)

Contact us should you have any questions or concerns.