ParalegalExecutive Assistant

Job Description

Paralegal/Executive Assistant

Job Summary
Provides support to attorneys for Real Estate, Estate Planning and Business
Matters

General Accountabilities

• Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence
• Oversees new client intake and prepares welcome/engagement letters
• Assists with sale closings, purchase closings and post closing matters
• Prepares and records business, real estate and estate planning documents, deeds and filings
• Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed
• Maintains records management database systems, staying current with updates on ways to improve efficiency
• Answers phone calls and directs calls to appropriate staff or takes messages

Job Qualifications

• Education:
  
  Associate's or Bachelor's degree
• Experience:
  
  3-5 years of related experience; or equivalent combination of education and experience

Skills

• Time Management
• Takes Initiative
• Attention to Detail
• Customer Service Skills
• Excellent verbal and written communication
• Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.