Executive Assistant to CEO, North America

Job Title:
Executive Assistant to CEO, North America

Location: 3

WTC

With over 200 brands sold in nearly 180 countries, we're the world's leading premium drinks company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to build brands consumers love. Together with passionate people from all over the world, you'll test new ideas, learn and grow, and unlock a brighter, more exciting future.

From Arthur Guinness to Johnnie Walker, our business was founded on people of outstanding character, and in 250 years, nothing has changed. We're the world's leading premium alcohol company! Our brands are industry icons including Johnnie Walker, Crown Royal, Bulleit and Buchanan's whiskies, Smirnoff, Cîroc and Ketel One vodkas, Captain Morgan, Baileys, Don Julio, Tanqueray and Guinness. Our success is thanks to the strength of our people, in every role.

It's why we trust them with our legacy and why we reward them with the career-defining opportunities that they deserve. Our ambition is to build the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the very best people!

Join us to create a career worth celebrating.

The Executive Assistant is a key support role, working for the North America CEO. The EA will be trusted with highly confidential information and be expected to screen all contacts and requests for time and any mail received. Sound judgment and positive influencing skills are therefore crucial.

The North America CEO role involves significant and sophisticated travel across multiple regions and to participate in global events which require strong planning and coordination from the Executive Assistant.

• Complex and significant international diary management for the North America CEO, including co-ordination of key Exec meeting agendas and liaison with Exec EA's on Board matters.
• Organize travel itineraries and in-market visits ensuring the best use of the North America CEO's time.
• Coordinate key Executive meetings and events. Circulate pre-read in a timely manner, monitoring responses and following up on actions.
• Ensure effective and efficient fluid communication is maintained with Executive Members to ensure appropriate co-ordination.
• Screen telephone calls, dealing with all routine queries and using initiative and judgment to seek appropriate responses for non-routine issues.
• Handle all incoming post and e-mail traffic effectively and promptly, ensuring that all non-routine matters are handled effectively including the efficient distribution of information.
• Ensure all Purchase Orders and invoices are completed in a timely, accurate and compliant manner.
• Timely management of expenses via Concur, ensuring a thorough filing and reference system is in place.
• Proactively handle electronic and hard copy filing.
• Work as part of the Executive Assistant team, providing support and assistance where required.
• Support of North America CEO on presentation materials, paperwork and management for Board meetings.
• Supporting the North America CEO with any high-level recruitment and ensure that all briefing meetings are scheduled, and any confidential documents are brought to their attention quickly so that any follow-on action can be taken to ensure a swift process.
• Ensuring that key internal meetings are scheduled in the diary e.g. monthly Staff meetings, monthly LT meetings and regular call-overs with key LT and Exec members.
• Following up on any actions that came out of the meetings and ensuring that they are completed within the requested timeline.
• Provide logistics support for all LT Meetings whether they are face-to-face or virtual, onsite or offsite.

• Excellent interpersonal skills required to provide professional internal and external representation of the North America CEO.
• Able to build strong working relationship with a highly diverse partner set. Is comfortable dealing with people at all levels.
• Able to work independently with minimal direction, self-starter, proactive with a well-developed sense of maturity and self-confidence.
• Able to prioritize time and workload, maintaining the balance between urgent and routine issues. Assists the North America CEO in achieving objectives through effective time management.
• Calm under pressure. Deploys a flexible approach to problem resolution and is decisive and efficient.
• Demonstrates good judgment in a high-paced environment, copes with ambiguity.
• Is Commercially aware, understands the industry and market context and the implication of industry, technology and competitive developments to the company.
• Is tenacious and resolved in pursuing outcomes. Maintains momentum in the face of difficulties and obstacles.
• Sets clear goals and standards and is prepared to give feedback and advice.
• Sets a personal example of the Diageo values in action. Handles personal and confidential matters efficiently and discretely.

• Track…