Residency Coordinator - Ophthalmology GME

Residency Coordinator - Ophthalmology GME-23706

Location:

Chicago, Illinois

Business Unit:
Rush Medical Center

Hospital:
Rush University Medical Center

Department:
Ophthalmology-GME

Work Type:
Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule:

8 Hr (8:00:00 AM - 4:30:00 PM)

Rush offers exceptional rewards and benefits. Learn more at https://(Use the "Apply for this Job" box below)..

Pay Range: $23.12 - $36.41 per hour

Summary

The Residency Coordinator will aid and represent the Residency Director for the program's house staff. The Residency Coordinator will assist the residency program application process, orientation, rotation support, rotation schedule, program administration, grant preparation, budget management, website, and attending and resident awards. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Required Job Qualifications

• Bachelor's degree.
• 2 years of office management experience, or equivalent experience in administration and office management in an academic health care setting.
• Excellent communication.
• Good technical skills:
  Computer literacy (Word, Excel, ERAS, NRMP, etc.).
• Excellent problem-solving and decision-making skills.
• Organizational expertise and attention to detail.
• Professionalism in dealing with confidential information.

Responsibilities

• Manages and coordinates the entire process of recruitment including pre‑recruitment, recruitment, and post‑recruitment activities.
• Uses selection criteria to choose applications for review by the residency director or Admissions Committee.
• Utilizes ERAS to review applications.
• Communicates with potential applicants, applicants, and matched incoming house staff.
• Offers and confirms interview dates for residency candidates.
• Provides applicants with information about the program, interview process, transportation and accommodations.
• Compiles a list of attending physician interviewers.
• Organizes orientation schedule including events at Rush and affiliated institutions.
• Assists new residents with 'settling in' to the program and Chicago including preparing packet with information about housing, transportation and utilities. Fields questions to ease transition.
• Completes CA-MED forms to indicate acceptance into program for licensure packet.
• Provides correct House staff Data Sheets in timely fashion to GME for input.
• Collects email addresses for all incoming and is the liaison for distributing GME and program‑related information.
• Informs GME of program's orientation dates and locations.
• Arranges for any BLS and ACLS classes necessary for incoming house staff.
• Arranges for program‑specific needs such as scrubs, electronic swipe badges, mailboxes, etc.
• Schedules conference rooms for seminars and conferences and audiovisual aids.
• Arranges food for selected conferences.
• Develops, coordinates and maintains materials for course directors to evaluate resident trainees.
• Develops and maintains system for soliciting and receiving resident evaluations of rotations and faculty, and providing feedback to faculty on their teaching skills.
• Tracks electives for house staff and may facilitate any off‑site electives and required documents.
• Compiles and tabulates data for surveys, questionnaires, census reports, accreditation reports, WebADS, ERAS, ERMA, annual reports, duty hours monitoring and attestations, case log/stat data, residency competencies toolbox.
• Keeps program director on target with dates and deadlines, meeting coordination and reports for accreditation, the appropriate Board requirements, GME internal reviews and other GME needs.
• Serves as the liaison between the trainees and the program director and keeps the communication lines active and open.
• Makes all necessary arrangements for the Site Visitor (welcome, scheduling, agenda, food, room set‑up, document preparation and other needs).
• Maintains databases and statistics required by funding agencies including resident and graduate biographical information, career choice, practice location and practice demographics.
• Assists residency director with preparation of grant applications.
• Proctors In‑Service training exams.
• Solicits, creates and submits website updates…