Account Create Team Financial Specialist

Overview

Be among the first 25 applicants. This posting includes University of Chicago provided pay range information and details on the Role, responsibilities, qualifications, and benefits.

$55,000.00/yr - $75,000.00/yr

Provost URA:
Post-Award Support

University Research Administration has the responsibility to review and provide institutional endorsement for all proposals to federal and other external sponsors (excluding gifts), assuring compliance with University policies and sponsor terms and conditions. URA is the institutional authority for the negotiation and acceptance of financial support or other contractually-binding obligations in the form of a contract, grant, or agreement, including material transfer agreements and clinical trials.

The job executes a range of activities to support the functional areas of University Research Administration. Supports research, training, and other sponsored activities at the University, building upon knowledge of the University, processes, and customers. Assists in the development of research compliance education programs.

Award Intake Team Specialist is responsible for activities associated with intake, review, and establishment of sponsored awards at the University of Chicago. The individual in this position is responsible for establishing advance accounts, monitoring for incoming sponsored awards, reviewing for unilateral versus bilateral and processing accordingly. Additionally, they are responsible for ensuring compliance measures are in place (COI, CITI, IRB, IACUC, IBC) and identifying potentially detrimental terms and conditions.

Successful candidates will have the analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines. This individual will be self-motivated and have the ability to exercise sound judgment in prioritizing tasks.

Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

• Responsible for ensuring compliance measures are in place (COI, CITI, IRB, IACUC, IBC) and identifying potentially detrimental terms and conditions.
• Intakes and processes all unilateral awards, all amendments and modifications. Intakes and collaborates with URA Post Award Research Administrators on all bilateral awards.
• Reviews all advance account requests by local departments and in accordance with URA business processes and assigns to team members. All accounts are created in Oracle.
• Prioritize work to complete assignments on a timely basis.
• Complete Award Summary document, ensuring that all appropriate attributes are noted and established correctly within university system.
• Partner with Post Award Research Administrators, and business units/departments regarding all activities associated with award intake in a timely and fiscally responsible manner.
• Team member contributes to the team effort, provides timely service to departments, units, and sponsors as needed, and collaborates with Post Award Research Administrators. Back-up duties during vacation or sick leaves of other Award Intake staff as needed.
• Run weekly reports to monitor accuracy and ensure awards are processed timely. Include ad hoc reports and data cleanup as needed.
• Recommend business process improvements and participate in continued process improvements related to account creation.
• Maintain appropriate data entry into institutional database for all account creations and modifications, ensuring data quality and documentation of any institutional risk.
• Gain and maintain thorough understanding of university and sponsor regulations. Seek to improve the award intake process for sponsored projects.
• Participate in institutional training specific to award intake as requested by the Associate Director of Post Award Support Services.
• Provide…