Construction Project Administrator

• Compensation: USD 70,000 - USD 82,000 - yearly

About T5 Data Centers
At T5, we’re defined by a magnetic culture of excellence that attracts ambitious, talented people and empowers them to do their best work. We’re the only solutions provider in the data center industry that integrates development, construction, and operations, giving our team the unique ability to deliver end-to-end results. Join us and discover what it means to be part of a high-performing, collaborative team.

Vision

Build with unparalleled excellence enabling the transformation of the world

Mission
Be the exceptional builder in the mission critical industry by empowering our people and customers through their experiences in the data center space, building with unparalleled excellence to enable the transformation of the world.

Core Values

Integrity

Accountability

People

The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team.

• Coordinate with project team to oversee/process day-to-day administration for Job/Project:
  Including ordering and maintaining all office supplies, expense reports, payroll, and mail
• Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
• Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
• Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
• To assist with the control of all financial and commercial aspects of construction related contracts
• To assist in the production of supporting financial information for T5 Construction related projects
• To maintain and update both manual and computer records relating to T5 Construction contracts
• To prepare and issue predefined reports, which form part of the contract and customer requirement
• Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
• To undertake general office duties involving T5 Construction related contracts, to include:
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentations of results
• Quote logging and processing
• Process of timesheets from engineers, chasing and checking quality of data
• Contract set up (PPM/ System support)
• Application of Billing preparation
• Contract escalation process and updates
• To manage the Accounts Payable process for the contract which includes:
• Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systems
• Set up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expenditures
• Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
• Respond to vendor inquiries and reconcile vendor statements
• To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
• To be responsible for the closeout documents to hand over to client at the end of the project.
• All other work as assigned by T5 Construction project/executive leadership

EDUCATION AND EXPERIENCE

• Previous
  
  Experience:
  
  3 plus years required in office administration or related field
• Construction Industry knowledge experience a plus
• Must be proficient in:
  Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
• Excellent verbal, written and interpersonal communication skills, required
• Ability to read and comprehend design drawing packages. (not required)

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Demonstrate effective relationship building…