Administrative Coordinator

Position: Administrative Coordinator - 3033081
Job Type: Contract - VMS

Job Title/ Req:
Administrative Coordinator - 3033081

Openings: 1

Location:

251 E Huron St Chicago, IL 60611

Duration: 13 weeks

Pay Rate: $27-28/hr
Note:
Onsite position.

FMLA, but the position may go permanent. Potential opportunity for travel.

3 days per week determined by the contractor. May expand to 40 hours per week after two months

Required:

Associates Degree or equivalent relevant (administrative) experience
3-5 years of experience in a business office with a strong emphasis on database management and customer service.
Knowledge of Microsoft Office, PowerPoint and Excel.
Ability to organize and think independently. Excellent interpersonal skills.

Preferred:

B.A. degree or business equivalent and 5 years business experience

Responsibilities:

- Prepares documents and manages data using NM software applications including Microsoft Office.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller's need.
- Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
- Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials.

- - - Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
- Authors responses on behalf of Director or department.
- Performs other duties as assigned.
- Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
- Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
- Provides support to Division Vice President as needed.
- Transcribes meeting content for designated meetings.
- Conducts internet research and identifies relevant topics based upon assignment.