Administrative Assistant; Caroline Hedger s
Job in
Chicago, Cook County, Illinois, 60602, USA
Listed on 2026-01-06
Listing for:
WinnCompanies
Full Time
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Winn Companies is searching for an Administrative Assistant to join our team at Caroline Hedger Apartments, a 449-unit senior housing and RAD property located in Chicago, IL.
In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents.
Please note that the pay range for this position is $17.00-$20.00 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule:
Monday through Friday, from 8:00AM to 5:00PM.
Responsibilities
Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
Obtain work orders from residents and documenting the work orders appropriately.
Assist with collecting documentation from residents for recertifications.
Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
Complete special projects as needed.
Requirements
Less than 1 year of relevant work experience.
Basic familiarity with computer systems and web-based applications.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
A welcoming, can-do attitude and a professional presence.
Preferred Qualifications
High school diploma or GED equivalent.
Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).
Bilingual in English and Hindi/Urdu, Russian or Polish is a plus.
Prior knowledge of HUD regulations.
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