Administrative Assistant

Position Details

Job Title:

ADMINISTRATIVE ASSISTANT

Position Number: 8100466

Work Modality:
Fully In‑Person

Job Category:
University Staff

Job Type: Full‑Time

FLSA Status:
Non‑Exempt

Campus:
Rogers Park‑Lake Shore Campus

Department: CRIMINAL JUSTICE

Location Code: CRIMINAL JUSTICE (02121A)

Fully grant‑funded:
No

• Course Scheduling and Registration:
  Utilize the LOCUS system for data entry, monitor student enrollment, and prepare reports related to class scheduling and registration.
• Budget Management:
  Assist in the preparation of departmental budget reports, manage Pro Card transactions, and ensure expenses are tracked appropriately.
• Office Operations:
  Track departmental orders, supervise student workers, and handle various office tasks such as maintaining office supplies and ensuring the efficient operation of the department. Process purchase requisitions, expense reports, check requisitions, and update department website pages.
• Liaison with Chairperson on General Department
  
  Activities:
  
  Communicate with other university departments, share important departmental updates with faculty, manage the department's website, record meeting minutes, and maintain confidential documents.
• Liaison with Chairperson on Faculty Matters:
  Coordinate travel arrangements for faculty and job candidates, manage departmental functions, and facilitate the paper flow for departmental activities.
• Event Planning:
  Plan and implement events in support of departmental and student‑related activities.
• Other Duties as Assigned:
  Perform additional administrative tasks as needed to ensure smooth operation of the department and provide additional support to CAS Interdisciplinary programs.

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

• Experience with LOCUS or other academic scheduling systems.
• Familiarity with university office operations and budget tracking.
• Strong verbal and written communication skills.
• Experience supervising student workers or administrative assistants.

Proficient in MS Office Suite (Word, Excel, Outlook) and internet applications; familiarity with academic scheduling software preferred.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website .edu/mission/. For information about the university's focus on transformative education, they should consult our website .edu/transformativeed.

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact.

With 15 schools, colleges, and institutes
-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold‑rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from Ameri Corps and the Carnegie Foundation for its longstanding record of service and community engagement.

Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.