Administrative Assistant

Position: ADMINISTRATIVE ASSISTANT
Position Details

Job Title ADMINISTRATIVE ASSISTANT Position Number 8100466 Work Modality Fully In-Person Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name CRIMINAL JUSTICE Location Code CRIMINAL JUSTICE (02121A) Is this split and/or fully grant funded? No Duties and Responsibilities

Under general direction, the Administrative Assistant will perform a variety of administrative functions within the Criminal Justice Department. This role is crucial to the smooth operation of the department, offering support in areas such as course scheduling, budget management, office operations, and faculty coordination. The position requires the ability to multitask, work with minimal supervision, and manage a variety of clerical tasks in a fast-paced academic environment.

Duties and Responsibilities:

* Course Scheduling and Registration:
Utilize the LOCUS system for data entry, monitor student enrollment, and prepare reports related to class scheduling and registration.

* Budget Management:
Assist in the preparation of departmental budget reports, manage Pro Card transactions, and ensure expenses are tracked appropriately.

* Office Operations:
Track departmental orders, supervise student workers, and handle various office tasks such as maintaining office supplies and ensuring the efficient operation of the department. Processes purchase requisitions, expense reports, check requisitions, etc. Make updates to department website pages.

* Liaison with Chairperson on General Department

Activities:

Communicate with other university departments, share important departmental updates with faculty, manage the department's website, record meeting minutes, and maintain confidential documents.

* Liaison with Chairperson on Faculty Matters:
Coordinate travel arrangements for faculty and job candidates, manage departmental functions, and facilitate the paper flow for departmental activities.

* Event planning:
Planning and implementation of events in support of departmental and student related activities.

* Other Duties as Assigned:
Perform additional administrative tasks as needed to ensure smooth operation of the department. Provide additional support, as needed to CAS Interdisciplinary programs.

Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Qualifications

* Experience with LOCUS or other academic scheduling systems.

* Familiarity with university office operations and budget tracking.

* Strong verbal and written communication skills.

* Experience supervising student workers or administrative assistants.

Certificates/Credentials/Licenses

Minimum Education and/or

Work Experience:

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Computer Skills

Computer

Skills:

Proficient in MS Office Suite (Word, Excel, Outlook), and internet applications, familiarity with academic scheduling software preferred,

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/02/2026 Close Date Position Maximum Salary or Hourly Rate $25/hr Position Minimum Salary or Hourly Rate $20/hr Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website .edu/mission/. For information about the university's focus on transformative education, they should consult our website .edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact.

With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from Ameri Corps and the Carnegie Foundation for its longstanding record of service and community engagement.

Guided by its Jesuit mission and commitment to caring for the…