Executive Assistant

Executive Assistant - Chicago, IL

Are you an experienced Administrative Assistant?

Are you ready to take the next step in your career?

Join Aon's growing team in Chicago as an Executive Assistant!

This role is based in our Chicago, IL offices.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

The Executive Assistant (EA) provides administrative support to the Executive Managing Director of Reinsurance and their team. Support ranges from clerical and logistical matters to document production and the effective use of office e applications in our Chicago office.

The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The EA is integral to the efficient workflow within the office environment.

• Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
• Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.
• Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries.
• Book international/domestic travel and submit expenses for the local leadership team.
• Makes copies of correspondence and other printed matter.
• Ensures adequate office supplies.
• Processes purchase requests for additional office supplies as needed.
• Active approval management support - including but not limited to Coupa, IT, Workday, Travel.
• Assist with e‑mail gating and prioritization.
• Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.
• Assist with on‑boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery.
• Other duties as assigned.

• 5+ years of experience as an Administrative Assistant, Clerical Associate, Receptionist or related position providing Corporate Administrative Support
• High School Diploma, GED or equivalent years of related experience
• Proficiency with Microsoft Office.
• High energy, positive attitude, willingness to go the extra mile to ensure success.
• Easily embraces change, flexible, adapts well to changing priorities.
• Poise, confidence, and maturity to engage with all levels of management across the firm.
• Highly organized with ability to prioritize and work on multiple projects at one time.
• Able to prioritize daily workload, be proactive, flexible and respond to requests promptly.
• Attentive to details and possess strong follow‑up skills.
• Excellent writing and communication skills.
• Self‑directed and able to anticipate team needs.
• Excellent communication skills, written and oral.
• Able to excel in a fast paced, detail‑oriented environment.

Aon offers a comprehensive package of benefits for full‑time and regular part‑time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long‑term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short‑term disability and optional long‑term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D…