Executive Assistant

Job in Chicago, Cook County, Illinois, 60290, USA

Listing for: Gainor

Full Time position
Listed on 2026-01-07

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 105000 - 120000 USD Yearly USD 105000.00 120000.00 YEAR

Job Opportunity:
Executive Assistant

Our client, a premier real estate investment management company, is seeking an Executive Assistant to join their team! The position is hybrid and based part of the week in their Chicago, Illinois office.

This role supports senior-level executives who travel frequently; therefore, travel coordination experience is essential!

The company offers excellent health insurance, a 401k with match, and generous PTO! The position is paid OT and bonus eligible.

Job Responsibilities

Coordinate heavy travel arrangements and itineraries (booking flights, accommodations, ground transportation, itineraries)

Process expense reports

Manage heavy calendar schedules

Answer and screen telephone calls

Organize meetings (conference room, catering, technology needs, etc.)

Prepare PowerPoint presentations and Excel workbooks

Manage all outgoing correspondence

Ship and receive packages using multiple carriers

Create and maintain accurate files

Perform other duties as needed

Skills and Qualifications

Bachelor’s degree

7+ years’ experience, preferably in financial services

Strong written and verbal communication skills

Experience with travel management

Ability to work independently with minimal direction, be a self-starter

Excellent judgment and decision-making skills

Proficient in Microsoft Office and Concur

Salary Range: $105,000 - $120,000 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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