Administrative Coordinator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Job Description:

Administrative Coordinator

Title: Administrative Coordinator

Job Type: Full-Time Position

Reports to: Head of Schools

Required: Bachelor’s degree and at least five years of experience in an administrative role
Work Days/Hours: 7:30am-3:30pm Monday-Wednesday & Friday;
Thursday 7:30am- 4:30pm

Job Summary:

The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academy’s daily functions. This role is central to maintaining strong communication and coordination across school leadership, faculty, families, board members, and the broader school community.

Acting as both a liaison and a logistical anchor, the Administrative Coordinator helps facilitate essential school operations, manages key communications, and represents the Head of Schools when delegated. This individual also plays an important role in cultivating a welcoming, organized, and mission-aligned environment where students feel known, valued, and supported.

As a visible and trusted presence in the life of the school, the Administrative Coordinator upholds Daystar’s mission to empower students to positively impact the world through faith-based, culturally engaged, and globally minded education.

All Staff Responsibilities:

• Provide a safe school environment, indoors and out, per directives regarding building operations (keys, fobs, alarm codes), the Daystar Distinctives and Responsive Classroom practices
• Participate in a brief staff prayer to start the day at 7:35 sharp on Monday through Thursday in the Gathering Place
• Participate in school engagement events to promote positive school culture
• Complete arrival and dismissal duties as assigned
• Fulfill essential job functions based on one’s specific job description; and during times of school drills or emergencies, assist others as able
• Be on time, appropriately dressed and ready for work at assigned days/times
• Adhere to all of the requirements outlined in the Staff Handbook and comply with the school policies
• Be an excellent ambassador of Daystar Academy at all times

Essential Job Functions Relative to Role:

Administrative Support & Office Management

• Maintain well-organized hard copy and electronic filing systems to support efficient recordkeeping.
• Perform general clerical tasks including photocopying, scanning, mailing, emailing, and document filing.
• Review and prioritize incoming correspondence; assess memos, submissions, and reports to determine significance and plan appropriate actions.
• Draft and prepare responses to routine inquiries and requests regarding school policies, procedures, and general operations.
• Gather and compile relevant information from articles, online research, and internal sources, presenting it in clear and actionable formats.
• Respond professionally to questions about school operations from staff, parents, and community members.
• Compose and format original correspondence, memoranda, reports, and other administrative documents.
• Coordinate and maintain agendas for administrative team meetings.
• Oversee the management of school wide and parent-facing calendar events via Google Calendar, including space reservations and conference room bookings.
• Review and edit reports, letters, and memos for clarity, accuracy, and alignment with school standards.
• Assist in compiling and maintaining documentation for accreditation, school improvement planning, board policies, the staff handbook, and other institutional records.
• Oversee building operations and serve as the primary liaison with vendors and contractors.
• Manage building security and safety, ensuring compliance with protocols and proper distribution of alarm codes, fobs, keys, fire safety procedures, and ensure adherence to the Daystar Crisis Manual.
• Oversee medical readiness by maintaining Epi Pen and AED compliance, leading staff training on emergency kits, inhalers, and related procedures.
• Oversee communicable diseases to public health authorities and ensure appropriate internal communication.
• Organize and…