Administrative Assistant

The Office of Labor Relations (OLR) represents the Mayor in the conduct of all labor relations between the City of New York and labor unions representing NYC employees. In addition, OLR administers procedures resulting from the negotiation of collective bargaining agreements, including the Step III grievance process.

• Intake of new cases including but not limited to entering new cases and related documents into the Law Manager system; preparing attorney case file folders; excel spreadsheet tracking and preparation.
• Communicate with administrative tribunals, union representatives, agency representatives, or City employees regarding scheduling, case status or related matters.
• Perform various administrative tasks including: office management, correspondence, scanning, filing, and data entry.
• Utilize Law Manager and/or other case management system;
  Microsoft Excel; virtual meeting software; and other computerized calendaring systems.
• Prepare statistical and narrative reports related to legal case matters.
• Assist with the onboarding of newly hired legal staff and interns.
• Other related duties and responsibilities as assigned.

• Preference will be given to candidates with prior experience working in a law office environment and managing a law firm or court calendar/docket.
• Excellent written and oral communication skills.
• Proficiency utilizing Microsoft Office applications, including Excel, virtual meeting software, and legal case management programs.
• Self-motivated, with ability to multitask in a deadline-oriented environment.
• Strong attention to detail and accuracy in handling documents.
• Excellent organizational skills and ability to independently and effectively prioritize tasks.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at (Use the "Apply for this Job" box below)..

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.