Administrative Assistant - Human Resources

Summary

Under the direct supervision of the Chief Human Resource Officer, this position provides administrative and secretarial support for the CHRO, several HR Directors and their corresponding teams. The incumbent will interact with important external callers and visitors as well as internal contacts of all levels and is expected to maintain a professional and harmonious relationship with all.

Duties and Responsibilities

* Schedule and organize complex activities such as meetings, travel, conferences and department activities.

* Take phone messages and transcribe voice messages.

* Type a variety of documents, as requested, including project and meeting notes.

* Sort and distribute mail.

* Create and process expense reports, invoices and check requests.

* Order and distribute business cards.

* Run various reports from HRIS System (Peoplesoft) and format appropriately.

* Assist with holiday and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office.

* Utilize Microsoft Word, Excel, PPT, Outlook, and Visio to edit and create general correspondence, memos, charts, presentations, etc.

* Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.

* Maintain lawyer and staff open position logs and audit logs.

* Route policy questions to the appropriate human resources team.

* Work in cooperation with/fill in for other HR Administrative Assistants during absences.

* Act as a liaison with other departments and outside agencies.

* Maintain files, as requested, of assignments.

* Perform other related duties and special projects as required and assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at

Target Salary Range

$74,000 - $97,000 if located in Illinois

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidle (current employees should contact Human Resources).

Education and/or

Experience:

Required:

* High School Diploma

* Minimum of 3 years of experience in an administrative/executive assistant role

* Proficiency in MS Outlook, Word, Excel and PPT

* Ability to type with high level of accuracy

* Excellent proofreading skills

* Excellent grammar and punctuation

Preferred:

* Proficiency in using MS Visio

* Proficiency in using expense report software such as Chrome River

Other

Skills and Abilities:

The following will also be required of the successful candidate:

* Strong organizational skills

* Strong attention to detail

* Good judgment

* Strong interpersonal communication skills

* Strong analytical and problem-solving skills

* Able to work harmoniously and effectively with others

* Able to preserve confidentiality and exercise discretion

* Able to work under pressure

* Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer.

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