Executive Assistant

Chicago Artists Coalition helps people connect with opportunities including calls for artists, jobs, and available studio space

Hyde Park Art Center seeks a full-time Executive Assistant to support the two Co-Executive Directors. The Art Center is a leading contemporary visual-art institution that uniquely combines the qualities of a community-based organization with those of a nationally-recognized exhibitions program and international residency program.

The successful candidate will be proactive, inquisitive, and exceptionally organized with an attention to detail.

Support Co-Executive Directors in Fundraising (30%)

Support the Co-EDs with the operations of fundraising so that they can spend more time in donor meetings and developing strategies

• Draft correspondence and proposals
• Record donor meetings and notes
• Support donor events, including some evenings and weekends

Human Resources & Insurance (30%)

Work closely with the Finance & Operations team and the Co-EDs to ensure the organization is compliant in all areas

• Coordinate communication and logistics around staff benefits, including healthcare, retirement, and more
• Maintain records and contacts for required insurance policies, including general liability, unemployment, and more
• Draft employment offer letters
• Support staff onboarding

Internal Communications & Office Management (20%)

Support a high-functioning work environment

• Schedule and coordinate staff meetings and staff lunches
• Order supplies and support a clean, organized office
• Manage calendars and technology for meeting spaces

Scheduling (15%)

• Schedule meetings for the Co-Executive Directors
• Schedule Board and Board-committee meetings, including Finance, Development, Nominating & Governance, Education, Exhibitions & Residency, Anti-Racism & Equity, and Executive Committees.

General Staff Work (5%)

All staff support the general activities of the organization and everyone participates in public events and some equity work.

• Participate in staff-wide equity work, including equity work groups and caucusing
• Support public events and annual gala

• Strong to exceptional writing and editing skills
• Strong to exceptional communication skills, including in person
• Detail oriented and organized
• Proficient in Microsoft and Google office tools
• Professional in communications, appearance, and presentation

The Executive Assistant will report directly to one of the two Co-Executive Directors. The position works with many different people in the Art Center community; it is a highly collaborative role that must communicate effectively across departments, including education, exhibitions and residency, public programs, and development/fundraising, as well as external consultants and vendors. This position will correspond with Board members, some of the organization’s most important relationships.

Hyde Park Art Center aims to promote and develop a culture within its staff that reflects the values and core principles of equity, inclusion, and access. We recognize that these have become buzzwords, but we believe deeply in the responsibility we have to help change the inequitable landscape of the arts, and we’re committed to the hard work it takes to get there.

We believe in intentional risk-taking and experimentation for good and thoughtful reasons, and work collaboratively with one another to ensure alignment and dynamism throughout all we do.

This is a primarily in-person position, and during the first year, the Executive Assistant will come into the office five days a week. Some weekends and evenings will be required. A specific schedule will be determined with the managing supervisor.

The Executive Assistant is a full-time, permanent position with a starting salary in the range of the high-$50

Ks and low-60

Ks. Benefits include health, dental and life insurance, 401(k) matching, and a generous vacation policy.

Applications will be preferred through February 2, 2026. Phone interviews will be conducted the week of February 2 or before, if applicable. In-person interviews will take place, and work samples will be requested, in mid-February. We hope to extend an offer by early to mid-March.

To apply:

email your resume and cover letter to jobs with the subject line Executive Assistant Application.

Compensation: Starting salary in the range of the high-$50

Ks and low-60

Ks. Benefits include health, dental and life insurance, 401(k) matching, and a generous vacation policy.