Administrative Coordinator

Job Title: Administrative Coordinator

Location: Chicago, IL (Loop) – Hybrid

Industry: Facilities & Property Management Support

Compensation: $23.50–$25.00/hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM Hybrid schedule:
In-office 3 days a week, 2 days remote

Benefits:

This position may be eligible for medical, dental, vision, and 401(k).

Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation.

The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities.

• Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review
• Review and compare vendor submissions to support pricing, service, and compliance evaluations
• Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution
• Prepare summaries, tracking documents, and status updates related to active contracts and projects
• Provide general administrative support to leadership and facilities staff, including scheduling and correspondence
• Support invoice review and assist with resolving vendor billing discrepancies
• Assist with conference room scheduling and meeting logistics using an internal event management system
• Maintain accurate records while handling sensitive and confidential information
• Support organizational initiatives and special projects as needed

• 2–3+ years of experience in an administrative or coordination role
• Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred
• Strong proficiency in Microsoft Excel and working with spreadsheets
• Excellent organizational skills with high attention to detail
• Strong critical thinking and problem-solving abilities
• Comfortable managing multiple tasks and meeting deadlines
• Bachelor’s degree not required; relevant professional experience is essential
• Ability to work within a mission-driven organization with cultural values

• Contract-to-hire opportunity

• Hybrid work schedule
• Collaborative and supportive team environment
• Opportunity for long-term growth within the organization

Equality statement:
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.