Office Administrator; Chicago, IL – Part-Time

Beacon Technologies is seeking an Office Administrator for our client partner in Chicago, IL. The purpose of this role is to provide comprehensive administrative support to executives and internal teams, ensuring efficient information management, secretarial services, and office coordination. This includes assisting new employees, managing mail services, liaising with departments for process improvements, and maintaining office supplies and equipment. The role involves supporting internal departments with a focus on quality, confidentiality, and responsiveness.

• Maintain a healthy and safe office environment.
• Develop and maintain effective hard and soft copy filing systems.
• Address all enquiries from customers professionally and accurately.
• Manage accurate flow of incoming and outgoing information, ensuring confidentiality and highlighting pressing deadlines.
• Book meetings, organize events, arrange travel and file expense reports.
• Order supplies, stationary and maintain consumables stock.
• Coordinate meeting, agenda and matter lists for internal team meetings.
• Provide a professional, business-like and efficient interface point with internal and external representatives.
• Assist in preparing and reviewing reports, spreadsheets and presentations.
• Initiate special projects and process improvements based on department needs.

• Experience in an administration role.
• Customer service experience.
• Administrative/secretarial experience in a sizable company.
• Experience in a secretarial, or administration role.
• MS Office – PPT, Word, Outlook, Excel.

Are you looking to advance your career in information technology? Beacon Technologies offers career advancement opportunities, extensive training, and excellent benefits including paying for health and dental premiums for salaried employees. In addition to providing interesting opportunities, Beacon Technologies provides that old fashioned, personal touch, so you feel like a part of the Beacon team.

Beacon Technologies, Inc. is an equal employment opportunity employer with a functioning affirmative action plan. It is the policy of Beacon Technologies, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, ethnicity, ancestry, disability, medical condition, military and veteran status, or any other characteristic protected by law.

Beacon Technologies, Inc. prohibits any such discrimination or harassment.