Front Desk Administrator

@properties currently has the opportunity to add a Front Desk Administrator to our team at our Gold Coast location in Chicago. This role is fully on-site.

The Front Desk Admin serves as the first point of contact by operating a multi-line phone system, greeting and assisting visitors, and providing general administrative support to the office team.

Job *****

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Answers questions about organization and provides callers with address, directions, and other information as necessary
• Perform basic searches, updates and audits in the Multiple Listing Service (MLS)
• Work on specific projects assigned weekly, monthly and quarterly.
• Create recruiting packets, listing/buyer packets, and update form drawers
• Create and maintain schedules
• Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directingagents to appropriate department when needed
• Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
• Maintains fax machines,assists users, sends faxes, and retrieves and routes incomingfaxes
• Performs other clerical dutiesas needed, maintaining files, photocopying, scanning and collating
• Order office and kitchen supplies
• Performs daily cleaning duties throughout office, including kitchen and bathrooms
• Restocking supplies throughout the office and taking weekly inventory
• Other duties and projects as assigned

***** The base pay range for this position is $20/hour; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.