Office Administrator & Shipping Coordinator

Office Administrator & Shipping Coordinator

Smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago, IL. This is a full-time, onsite contract opportunity (Monday through Friday, 9am to 5pm).

This is a versatile role supporting a busy, fast-paced creative office. You'll handle a little bit of everything office related, with a big focus on shipping, receiving, and inventory. The ideal person is high energy, sharp, and quick thinking, and doesn't get rattled by lots of activity. Think theatrical stage manager: organized, calm under pressure, and always a step ahead.

What You'll Do:

• Support day-to-day office operations and pitch in on anything office related
• Learn and manage Fed Ex and UPS shipping software
• Produce shipping labels and track outgoing shipments
• Log and relay tracking numbers in Google Sheets
• Answer the door and receive deliveries
• Manage inventory and keep the office and supplies organized
• Assist with kit fulfillment as needed, including packing items into boxes

What You'll Need:

• Fast learner and self-starter who can juggle multiple tasks at once
• Highly organized with strong attention to detail
• Natural problem solver with a high energy, positive attitude
• Comfortable working in a busy, sometimes chaotic environment
• Comfortable with Google Sheets
• Ability to lift up to 35 lbs
• Available to work onsite full time, 9am to 5pm

Nice-to-Have Skills:

• Experience with Fed Ex Ship Manager and/or UPS World Ship or similar shipping platforms
• Background in stage management, event production, or other fast-paced coordination roles
• Prior office administration, receiving, or fulfillment experience
• Experience supporting a creative agency or studio environment