Executive Administrative

Black Dragon Capital is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to members of the firm’s senior leadership team.

This position requires exceptional judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced, entrepreneurial environment. The successful candidate will anticipate executive needs, maintain organization across competing responsibilities, coordinate complex schedules, and help ensure that business activities are completed efficiently and professionally.

The ideal candidate is resourceful, dependable, technologically proficient, and comfortable working with executives, portfolio-company leaders, investors, business partners, candidates, vendors, and other internal and external stakeholders.

• Manage complex executive calendars, appointments, meetings, deadlines, and scheduling priorities.

• Coordinate internal and external meetings across multiple time zones.

• Anticipate scheduling conflicts and proactively recommend solutions.

• Prepare executives for meetings by organizing agendas, presentations, reports, background materials, and follow-up items.

• Monitor important deadlines, commitments, and action items.

• Draft, edit, proofread, and organize correspondence, presentations, reports, and other business documents.

• Serve as a professional point of contact for internal and external stakeholders.

• Schedule and coordinate executive, portfolio-company, board, investor, and leadership meetings.

• Prepare meeting agendas, materials, and supporting documentation.

• Attend selected meetings, take accurate notes, and distribute action items when requested.

• Track follow-up responsibilities and help ensure that assigned tasks are completed on schedule.

• Maintain organized records of decisions, deliverables, and outstanding priorities.

• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.

• Prepare detailed travel schedules and confirm arrangements before departure.

• Manage changes, cancellations, and other travel-related issues.

• Assist with executive meetings, conferences, portfolio-company events, dinners, and other business functions.

• Coordinate with venues, vendors, attendees, and internal teams as needed.

• Prepare and submit expense reports, invoices, reimbursements, and supporting documentation.

• Maintain organized electronic files, contact lists, records, and confidential materials.

• Support document preparation, signature coordination, and administrative workflows.

• Assist with office operations, vendor coordination, supplies, technology requests, and special projects.

• Help improve administrative procedures, communication practices, and organizational systems.

• Support executive-sponsored projects from initial planning through completion.

• Create timelines, track milestones, follow up with stakeholders, and communicate progress.

• Coordinate across Black Dragon Capital and its portfolio companies to keep projects moving forward.

• Identify potential delays, missing information, or unresolved issues and elevate them appropriately.

• Conduct research and prepare summaries to support executive decision-making.

• Handle sensitive business, financial, personnel, investor, and transaction-related information with the highest level of discretion.

• Exercise sound judgment when determining priorities and responding on behalf of executives.

• Maintain professionalism in all communications and interactions.

• Protect confidential information and follow company policies and security procedures.

• Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred.

• Five or more years of executive administrative, executive assistant, project coordination, office management, or related experience.

• Experience supporting senior executives, founders, investors, or leadership teams strongly preferred.

• Experience with in private equity, investment management, financial services, professional services, technology, or a portfolio‑company environment is a plus.

• Strong calendar management, meeting coordination, travel planning, and organizational skills.

• Excellent written and verbal communication skills.

• Strong proofreading,…