Senior Admin Assistant

About Northern Trust As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure:
Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including managing logistics, preparing materials, and supporting follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports the preparation of meeting agendas, meeting notes, and action-item tracking.
• Serves as a point of contact for internal stakeholders, helping coordinate requests and communications across the Transformation Office.
• Helps maintain team operating calendars, key milestones, and recurring reporting activities.
• Identifies opportunities to improve administrative processes and team efficiency.
• Works independently on routine assignments while escalating more complex issues as appropriate.

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Comfortable interacting with employees at all levels of the organization
• Ability to handle confidential information with discretion
• Positive, proactive, and client-service-oriented mindset

• Experience 2-5 years of administrative, executive assistant, coordinator, or business support experience
• Experience supporting multiple stakeholders preferred
• Financial services experience is beneficial but not required

Salary Range: $52,800 - 79,200 USD

Salary range is a good faith estimate of base pay.

Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits.

Northern Trust also provides a discretionary bonus program that may include an equity component.

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this…