Operations Administrative Assistant

The Paul Angell Foundation (Paul Angell) is seeking an Operations Administrative Assistant to provide high-quality administrative and operational support to the Operations team and the broader Foundation. This role will be an important part of the day-to-day functioning of Paul Angell, helping ensure that our office, administrative systems, communications, and operational activities are organized, responsive, and running smoothly.

Reporting to the Office and Operations Manager, the Operations Administrative Assistant will support a range of responsibilities, including building and office operations, general communications and reception, staff and organizational memberships, administrative systems, meetings and events, and other projects led by the Operations team. The role will also provide scheduling and administrative support to the Vice President of Operations and assist with Foundation-wide operational needs.

This position requires someone who is highly organized, dependable, responsive, and attentive to detail. The successful candidate will enjoy supporting others, take pride in completing work accurately and on time, and bring a thoughtful and service-oriented approach to their work. They should be comfortable managing multiple responsibilities, communicating with people at all levels of the organization, and learning new systems and processes.

As Paul Angell continues to grow, this role will have opportunities to build knowledge across organizational operations, develop new skills, and take on additional responsibilities over time.

• Support the Operations team with the day-to-day functioning of the Paul Angell office.

• Coordinate guest registration and building access for visitors, candidates, vendors, and other guests.

• Submit and track routine building service and facilities requests.

• Help maintain organized, welcoming, and well-functioning common spaces, meeting rooms, and kitchen areas.

• Monitor office, kitchen, and general supplies and coordinate stocking and ordering.

• Receive and organize office deliveries, supplies, mail, and packages.

• Support staff meetings, events, celebrations, and meals, including ordering, setup, and cleanup.

• Monitor the Foundation's general information email account and route messages to the appropriate staff member.

• Answer and route calls received through the Foundation's general phone line.

• Receive, sort, and distribute incoming and outgoing mail.

• Welcome visitors and help connect them with the appropriate staff member.

• Provide reception and front-office coverage according to an established schedule, with flexibility to work from the office at additional times when needed to support visitors, meetings, events, or other operational needs.

• Help create a professional, friendly, and welcoming experience for staff, guests, candidates, and partners.

• Provide general administrative support to members of the Operations team, including scheduling for the VP of Operations.

• Help maintain Operations files, records, trackers, calendars, and other administrative systems.

• Assist with scheduling, coordination, data entry, and routine follow-up for Operations projects.

• Support special projects and initiatives led by the Operations team.

• Help prepare materials and coordinate logistics for meetings and other activities.

• Learn and use the Foundation's administrative systems and processes.

• Take on additional responsibilities as skills, knowledge, and experience develop.

• Serve as a helpful point of contact for routine office and operational questions from staff.

• Provide administrative and logistical support for select Foundation-wide meetings, events, and activities.

• Partner with colleagues across the Foundation on routine operational needs, while working under the direction of the Operations team.

• Contribute to a positive, collaborative, and service-oriented workplace.

• Maintain organized records of Foundation and staff memberships, subscriptions, and renewals.

• Prepare routine approved payments for memberships, subscriptions, systems, and other organizational expenses.

• High school diploma or equivalent required

• Strong organizational skills and attention to detail.

• Demonstrated reliability, accountability, and follow-through.

• Strong interpersonal and written and verbal communication skills.

• A helpful, responsive, and service-oriented approach to working with others.

• Ability to manage multiple…