Executive Assistant

Be the Trusted Right Hand to a Senior Law Firm Executive

Are you the type of person who thrives in a fast-paced environment, anticipates needs before they're voiced, and keeps complex schedules and projects running seamlessly?

A highly respected Chicago law firm is seeking an experienced Executive Assistant to support a senior executive whose work spans legal leadership, business development, and government affairs. This is a high-visibility role with meaningful responsibility, offering the opportunity to partner directly with an accomplished leader and contribute to the firm's ongoing success.

This is far more than a traditional administrative position. You'll be a strategic partner, problem solver, and organizational powerhouse who helps keep priorities moving and critical initiatives on track.

• Manage a dynamic and highly active executive calendar, coordinating meetings with attorneys, clients, business leaders, and government officials
• Anticipate scheduling challenges and proactively resolve conflicts before they arise
• Prepare executive-level presentations, reports, correspondence, and other polished business documents
• Coordinate travel arrangements, expense reports, client events, and business development activities
• Track multiple projects and ensure timely follow-up on key action items
• Handle highly confidential information with professionalism, discretion, and sound judgment
• Support both professional and occasional personal matters for the executive
• Collaborate closely with attorneys, senior leadership, and external stakeholders across a variety of initiatives

• Experience supporting senior executives, C-suite leaders, managing partners, or other high-level professionals
• Exceptional organizational skills and the ability to manage competing priorities in a fast-moving environment
• A proactive mindset with the ability to work independently and take ownership of responsibilities
• Strong attention to detail and excellent follow-through
• Outstanding written and verbal communication skills
• Executive presence, professionalism, and sound judgment
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Power Point

• Experience in a law firm, professional services environment, government affairs, lobbying, or public policy setting
• Exposure to business development or executive-level client-facing activities

• Work directly with an influential senior executive and leadership team
• Gain exposure to legal, business, and government affairs initiatives
• Enjoy a highly visible role where your contributions make a real impact
• Join a collaborative and entrepreneurial law firm culture
• Competitive compensation and comprehensive benefits package

• Retirement Plan
• Flexible PTO
• Employer-Paid Disability Coverage
• Professional Growth Opportunities

If you're an experienced Executive Assistant who enjoys being at the center of important initiatives and supporting high-level leadership, we'd love to connect with you.

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 15 pounds

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