Administrative Assistant

Administrative Assistant

On Behalf of our client we are looking for an Administrative Assistant to provide high level support that helps an executive stay organized, prepared, and focused on shifting priorities. This role combines business coordination with personal assistance, requiring sound judgment, discretion, and the ability to manage multiple requests with care. Based in Chicago, Illinois, the position is ideal for someone who thrives in a fast-paced environment and can handle sensitive matters with professionalism.

Compensation: $60k-$80k

Monday-Friday 8:30am-5:30pm

Remote (must live in the Chicago/Chicagoland area)

Medical, Dental, Vision, PTO, Sick

Responsibilities:

• Coordinate a demanding schedule by arranging meetings, resolving conflicts, and adjusting plans as priorities evolve.

• Must be tech savvy with AI

• Follow direction from the executive

• Organize domestic and international travel, including transportation, lodging, and detailed itineraries to support seamless movement between commitments.

• Manage personal appointments and daily logistics, ensuring important tasks and household-related needs are handled efficiently.

• Work closely with the executive's spouse to align calendars, support family-related plans, and help coordinate events and obligations.

• Monitor key dates, celebrations, and personal commitments, and ensure timely preparation, reminders, and follow-through.

• Anticipate upcoming needs by identifying potential issues early, offering solutions, and keeping the executive informed and ready.