Communications Assistant

Communications Assistant

Chicago, IL

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Keep Information Clear, Accurate, and Moving.

A message needs to reach the right person, a document needs to be ready before a meeting, or a team is waiting for an update before moving forward. When communication is organized and accurate, everyone can work more effectively. We’re looking for a Communications Assistant in Chicago, IL to help manage these day-to-day details and support the flow of information across the business.

You’ll assist with preparing communications, organizing information, responding to routine enquiries, and coordinating updates between teams. This role offers a varied mix of writing, administration, and project support for someone who enjoys working with information and making sure nothing important gets missed.

• Draft, proofread, and update internal and external communications
• Assist with preparing company announcements, newsletters, and general updates
• Organize information for presentations, reports, and communication materials
• Coordinate updates between departments and relevant contacts
• Respond to routine enquiries and direct requests to the appropriate team
• Maintain contact lists, communication records, and digital files
• Help schedule communications and track upcoming deadlines
• Follow up on outstanding information and requests
• Check documents for accuracy, clarity, and consistency
• Assist with marketing materials and wider communication projects
• Support meeting preparation and record relevant notes or actions
• Handle business information professionally and maintain confidentiality

You don’t need to have spent years working in communications. We’re interested in someone who writes clearly, pays attention to detail, and can keep several tasks organized without losing track of priorities.

You’ll need:

• Strong written and verbal communication skills
• Good proofreading and attention to detail
• Solid organizational and time-management skills
• Confidence using email, word processing, spreadsheets, and standard office software
• A professional approach when communicating with different people
• The ability to follow up on requests and meet deadlines
• A willingness to learn new systems and procedures

Previous experience in communications, marketing, administration, customer service, reception, sales, or office support is beneficial. Training will be provided on internal systems and processes.

• Location:
  
  Chicago, IL
• Schedule:
  
  Monday–Friday, 8:30am–5:00pm
• Employment:
  Full-time, permanent
• Work setting:
  Office-based
• Compensation:
  Based on experience

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.