Business Operations Coordinator

The Business Support Coordinator provides operational, financial, and administrative support across multiple branch locations. This role ensures accurate financial transactions, proper coding of expenditures, HR and payroll support, effective vendor and contract management, and systems support for hub and program leaders. The coordinator also supports branch operations, space management, and contribution tracking. The ideal candidate is organized, detail-oriented, adaptable, and able to work across multiple locations while maintaining compliance and operational efficiency.

This role is 100% in office with on-site presence at a different city location each day to provide the best support to each location.

• Manage petty cash disbursements and accounts, cash transactions, and prepare bank deposits for daily pick-up.
• Process special check requests, assist with intake and recording of contributions.
• Assist with local invoicing and calendar management (rentals, events, etc.).
• Provide purchasing and vendor support: including new vendor set up.
• Contract and Facility Management support: including reservation requests, invoicing and tracking.
• Program build, review and maintenance support in Traction Rec.
• Provide training support for new hires and onboarding: including creation and maintenance of training guides.
• Branch Operations & Administrative Support.
• Financial and Budget Support: including monthly financial review, analysis, and yearly budget process.
• Assist with record retention.
• Attend meetings and training courses as required.
• Perform other duties as assigned.

• Associate's degree or equivalent with 1 to 3 years prior experience in accounting, payroll and accounts payable.
• Computer savvy: skilled and comfortable with query and reporting tools including advanced skills with Microsoft Excel, Power BI, Traction Rec, Paycom.
• Strong organizational, communication, time management and teamwork abilities.
• Ability to travel 100% within the greater Chicagoland area on a daily basis and within the broader Y of Metro Chicago region as needed.