A&D Sales Support and Scheduling Coordinator Job Chicago area,Illinois USA,Administrative/Clerical

Mission:

Maximize the productivity of two Architecture and Design (A&D) Sales Reps by generating high meeting volume, executing all scheduling and CRM workflows, and removing every non-selling task so reps can stay fully focused on selling.

Overview:

This role is the operational backbone of the A&D sales team, ensuring two A&D Sales Representatives stay fully focused on selling by driving meeting volume, managing calendars, executing CRM workflows, and handling all logistics that support a dynamic, high-output environment. The position requires sharp communication, disciplined organization, and a proactive drive for results to consistently deliver 25+ weekly meetings, maintain clean and accurate systems, and support the team’s broader growth goals.

Outcomes

of Role:

1.Consistently schedule a combined average of 25+ virtual/in-person meetings per week for two A&D Reps.

Minimum 250 calls per week.

2.Manage Rep calendars so appointments are clearly categorized, confirmed 48 hours in advance, and rescheduled within 48 hours of cancellation.

3.Review Rep calendars and appointments prior to weekly team meeting for review at meeting.

4.Prioritize booking appointments generated from weekly Salesforce report with focus on project firms/campus designers with projects, and A firms. Review them with A&D at weekly meeting.

5.When calling on a firm for an appointment, confirm markets, review history of relationships in sales force, identify project point of contact, and categorize firm in database.

6.Enter appointment data and complete assigned tasks in Salesforce daily.

7.Upload and enroll an average of 30-40 combined firm and project point of contacts in Hub Spot sequences every Friday for the following week.

Review queue at A&D weekly meeting.

8.Coordinate all meals for meetings.

Confirm headcount and dietary restrictions at least three days in advance of meeting and place order no less than 24 hours before meeting.

9.Fulfill all finish sample and catalog requests for A&D clients.

Requests that come in before 2pm need to be processed on the same day.

10.Assist Research team on an as needed basis to identify new A&D firms and College/University Campus Architects/Designers.

Focused/organized.

Hub Spot and Salesforce proficiency preferred.

Salary Range: $65-$70K

Company Background:

AGATI has been a leader in the institutional furniture market for the last 25 years and has most recently been expanding their line to break into the Aviation, Healthcare and Corporate furniture markets. Everything AGATI does is focused around great design, great quality, and great customer service. Today, AGATI continues to work with clients across multiple industries to create beautiful furniture specific to the requirements and budgets of any project.

Customer focus is a large part of AGATI’s culture; therefore, we offer our clients extensive custom capabilities, individualized attention, a thorough understanding of the unique requirements associated with furniture needs, expertise in technology management, and unparalleled commitment to the durability of the product.

Company Core Values:

Passion for what we do. Accountable in all we do. We solve problems. Having fun and making people laugh.