Registrar, Administrative/Clerical, Office Administrator/ Coordinator
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-10-17
Listing for:
Oak Lawn Community High School
Apprenticeship/Internship
position Listed on 2026-10-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Education Administration
Job Description & How to Apply Below
- High school diploma or equivalent required
- Associate degree or post-secondary coursework in education, business administration, office administration, or a related field preferred.
- Previous experience in a school, educational, administrative, registrar, records, or student services setting preferred.
- Experience working with student information systems or comparable database systems preferred.
- Demonstrated ability to work accurately with confidential records and sensitive information.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong customer service skills and the ability to work effectively with students, families, staff, and administrators.
- Ability to manage multiple priorities and meet established deadlines.
- Process new, returning, and re-enrolling student registrations and review required documentation for completeness and accuracy with registration requirements, deadlines, and procedures.
- Maintain accurate student enrollment, demographic, contact, and program information in the School Information System.
- Coordinate with counselors, administrators, and student services personnel to ensure accurate enrollment and student placement.
- Maintain accurate, organized, and confidential student records, including enrollment, withdrawal, academic, credit, and graduation information.
- Process incoming and outgoing student transfers and coordinate the exchange of records with other schools.
- Assist with graduation tracking, senior records audits, transcripts, and graduation-related reports.
- Coordinate grade reporting according to established school and district timelines.
- Monitor grade entry and review grade reports for accuracy and completeness.
- Process approved grade changes and corrections and prepare report cards and other grade-related reports.
- Assist with end-of-term and end-of-year academic reporting
- Assist the Student Services Director with student residency verification activities.
- Collect, review, organize, and maintain required residency documentation.
- Communicate with families regarding residency documentation and outstanding requirements.
- Provide professional and responsive assistance to students, families, staff, and community members regarding enrollment, registration, records, grades, transcripts, and transfers.
- Maintain confidentiality and comply with district procedures and applicable requirements related to student information.
- Collaborate with counselors, administrators, teachers, and student services personnel to support student needs.
- Assist the Student Services Director with special projects, reports, and other related administrative responsibilities.
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