Records and Financial Coordinator

Position Number

8150196

Work Modality

Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the Work Day ERP?

No

Job Category

University Staff

Job Type

Full-Time

FLSA Status

Non-Exempt

Campus

Maywood-Health Sciences Campus

Department Name

GRADUATE SCHOOL

Location Code

GRADUATE SCHOOL (06440A)

Is this split and/or fully grant funded?

No

Duties And Responsibilities

The SSOM graduate programs Records and Finance Coordinator is the primary administrator supporting all HSC graduate student financial transactions, program enrollment, course registration, and academic policy implementation. This position enhances and supports Graduate School office productivity and efficiency by providing administrative support to students, faculty and staff. Under the supervision of the Associate Dean for Graduate Education, this position performs a wide variety of administrative and clerical tasks to support the graduate program and students.

Duties/Responsibilities

Include

• HSC Graduate School Finance Administration
• Annual budget projections (in conjunction with the Associate Dean)
• PhD student stipend administration
• PhD student insurance administration
• MS student tuition recovery administration
• Liaison with the LUC Office of the Bursar for student finances
• HSC Graduate School Registration and Records
• Onboarding and course registration of incoming students
• Maintain updated records of enrolled students
• Entering student information into Graduate Student Progress System ( GSPS ), Graduate Student Master, LOCUS , All Student list…
• Process Leave of Absences and return from Leave of Absences
• Monitor academic progress of students in alignment with Graduate School academic policies.
• Administration and support for student registration by acting as the primary liaison with LUC Registration and Records
• Administer NIH / NSF Annual Survey for enrolled graduate students
• Annual Commencement Ceremony support
• General Student Administration
• Graduate School office point person to resolve student financial and registration issues. Must be responsive to student and faculty requests, with proactive problem resolution.
• HSC Graduate School Event Support (in conjunction with entire Graduate School staff)
• Other duties as assigned.

Minimum Education And/or Work Experience

Five years of related work experience in a graduate education setting. Bachelor degree is preferred, but not required.

Qualifications

• Ability to follow oral and written instructions and established procedures
• Ability to perform basic filing, office procedures and word processing
• Ability to maintain accuracy and consistency
• Ability to communicate verbally
• Ability to finish tasks in a timely manner
• Ability to maintain confidentiality
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to deal with stressful situations
• Ability to function independently and manage own time and work tasks
• Ability to work as an effective team member
• Ability to maintain office files and follow standard office procedures

Certificates/Credentials/Licenses

n/a

Computer Skills

Familiarity with Microsoft Word, Microsoft Excel, and university student management software (e.g. Docfinity, SLATE , LOCUS )

Supervisory Responsibilities

No

Required operation of university owned vehicles

No

Does this position require direct animal or patient contact?

No

Physical Demands

None

Working Conditions

None

Open Date

10/14/2026

Position Maximum Salary or Hourly Rate

$25.72

Position Minimum Salary or Hourly Rate

$20.91

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola…