Project Administrator, Data Strategy

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.

The College has more than 95,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary: The Project Administrator provides operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, this role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations.

Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep deliverables on schedule. The role requires strong organizational and communication skills, sound judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment.

This exempt position will report to the AVP, Data Strategy in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $75,175 - $88,000 (commensurate with related experience).

Key Responsibilities:

• Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
• Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
• Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
• Track participant engagement, agreements, required documentation, milestones, and other project requirements.
• Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders.
• Support project governance and maintain accurate, organized records in accordance with established documentation standards.

• Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.
• Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.
• Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations.
• Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through.

Required Education and/or

Experience:

• Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred;…