Executive Assistant

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Chicago, IL, US, 60601 Chicago, IL, US, 60601

Hybrid

James Hardie is the industry leader in exterior home and outdoor living solutions, with a portfolio that includes fiber cement, fiber gypsum, composite and PVC decking and railing products. Our family of trusted brands includes Hardie®, Timber Tech®, AZEK® Exteriors, Versatex®, fermacell®, and Stru Xure®.

With over 8,000 employees and our U.S. operating entities headquartered in Chicago, we boast 31 operating sites, 6 recycling facilities, and 6 research and development centers globally. Powered by a dynamic workforce, we’re united by our purpose of Building a Better Future for All™ through sustainable innovation, a Zero Harm culture, and a commitment to empowering our people and communities.

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The Executive Assistant will be responsible for providing administrative and executive support to members of the James Hardie Executive Leadership Team. This role will also manage a variety of administrative projects.

• Collaborate proactively with leaders across the organization to gather comprehensive updates and develop dynamic agenda items for meetings, ensuring alignment on key objectives and initiatives.
• Lead the creation and refinement of presentation materials for executive leadership, town halls, and other high-visibility forums, effectively conveying strategic messages and business priorities.
• Manage the end-to-end planning and execution of programs, events, meetings, and conferences, including securing venues, coordinating with caterers, distributing information and invitations, organizing speakers, managing event budgets, and overseeing all related logistics to ensure seamless operations.
• Support and strengthen collaboration between the main office and regional offices through effective coordination and communication of activities and initiatives.
• Serve as a key liaison with internal departments, senior leaders, and external partners, fostering productive relationships and facilitating cross-functional teamwork.
• Provide high-level administrative support to C-Level executives and management teams, addressing a variety of needs and priorities on an as-needed basis.
• Represent the executive and the company with professionalism and integrity, serving as an ambassador in both internal and external engagements.
• Maintain strict confidentiality of all corporate, personnel, and team matters; uphold the highest ethical standards in all business practices and interactions.
• Continuously identify opportunities to enhance and optimize administrative processes and procedures, offering thoughtful suggestions for improvement and efficiency.
• Provide back-up support for receptionist duties as needed, ensuring continuity of front-office operations.
• Project manage key strategic projects from inception through completion, including developing project plans, coordinating cross-functional teams, tracking milestones and deliverables, and communicating progress to stakeholders to ensure successful execution and achievement of business goals.

• Hold a high school diploma or equivalent as a minimum requirement, with a preference for candidates who have earned a college degree.
• Bring at least five years of proven professional experience supporting executives in high-level administrative roles.
• Demonstrate advanced proficiency in all Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook, to streamline processes and drive productivity.
• Leverage experience with SharePoint and Webex to facilitate seamless collaboration and communication across teams.
• Plan and execute events for groups ranging from 10 to 200 participants, ensuring flawless delivery…