Stef Ross Gallery Administrative Assistant Stef Ross Art

Stef Ross Gallery | Chicago

Stef Ross Gallery is seeking a highly organized, motivated, and proactive Administrative Assistant to join our fast-paced, growing art business.

This is a busy, hands-on position for someone who genuinely enjoys multitasking, solving problems, and getting things done. We are looking for a doer who takes initiative, works efficiently, and thrives in an environment where priorities are constantly changing.

• Manage and respond promptly and professionally to a high volume of emails and customer inquiries.
• Deliver exceptional customer service and communicate confidently with clients, visitors, and team members.
• Coordinate scheduling, appointments, correspondence, and daily administrative needs.
• Manage multiple tasks and projects simultaneously, ensuring timely follow-through.
• Support day-to-day gallery operations and assist with whatever needs attention.

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Friendly, professional, and naturally great with people.
• Highly responsive, detail-oriented, and efficient.
• Comfortable multitasking and shifting priorities throughout the day.
• Self-starter who anticipates needs, takes ownership, and requires minimal supervision.
• Proficient with email, calendars, spreadsheets, and general office technology.
• Previous administrative or customer service experience preferred.
• Capable using AI

Someone who loves being busy, moves quickly without sacrificing accuracy, and takes pride in checking things off the list. This is not a laid‑back position. We need someone who is flexible, resourceful, dependable, and genuinely enjoys making things happen.