Receptionist, Administrative​/Clerical

This full-time non-exempt position provides exceptional client service, hospitality, office support and reception coverage for the office. At Haynes Boone, we believe great work starts with supporting our people. That is why we offer a comprehensive benefits package designed to support employees’ health, well-being, and financial security, including medical, dental, and vision coverage, retirement savings opportunities, paid time off and holidays, disability and life insurance, and access to wellness and employee assistance resources.

Eligible employees may also take advantage of flexible spending and health savings accounts, family and medical leave programs, and professional development support. We are committed to fostering a workplace where employees feel valued, supported, and empowered throughout their careers. Additional benefit details and eligibility information will be shared during the hiring process.

Essential Duties:
This position assists attorneys and professional staff with day-to-day operational needs, while covering the reception desk and maintaining a professional upbeat energy. Ability to focus on and provide strong client relationship skills which will ensure delivery of an excellent experience on each internal or external client interaction. Anticipates office daily needs. Ability to spot opportunities for improvement and in streamlining processes.

Responsible for answering incoming calls, determining nature of calls, and directing callers to appropriate party and field/answer all routine and non-routine questions. Greet and direct clients and visitors upon entering the office and escort them to the appropriate space in the office, as well as assign and log visitor badges. Work closely with the Legal Administrative Assistant (“LAA”) on many office responsibilities and be the office contact when the LAA is out of the office or unavailable.

Coordinates and/or performs all general office and logistic supply purchasing activities. Anticipates office daily/weekly needs. Will be responsible for stocking and maintaining kitchen and copy room supplies, including but not limited to, placing water bottles and sodas in the refrigerator, restocking snacks daily, and keeping an inventory of back-up items so as not to run low or completely out of items.

Will also be responsible for ordering Firm logoed items through the appropriate vendor. Ability to handle unexpected challenges like last‑minute changes, unforeseen problems, and urgent demands and find innovative solutions to resolve them quickly and efficiently. Accounting:
Assist the LAA in submitting office‑related invoices through Emburse Enterprise. Administrative Services:
Perform task administrative services areas, including receptionist desk, reprographics equipment, office supplies, messenger services, and vendor relations. Coordinate arrangements for office functions and client and firm‑related meetings. Manage mail processing - incoming and outgoing mail, Federal Express/Certified Mail packages and postage balance, if appropriate, and order supplies as needed. Maintain and set‑up conference rooms and other equipment, scheduling conference rooms, ordering food for meetings, ensure video conferencing is ready for meetings and monitor daily conference room report to ensure meetings are set up timely and appropriately.

Maintain office extension list, office map and Office Administrative Manual. Forward Building Updates from Building Management to office personnel. Attorney Recruiting:
Assist OA/LAA in coordinating Attorney Integration efforts for the office. Facilities:
Coordinate carpet cleaning, furniture repairs and configuration changes, etc. Prepare offices and workstations for new hires and visiting attorneys…