Administrative Assistant

See how Epsilon powers connected marketing by unlocking the full potential of data and identity.

Provide organizational and administrative support to Vice President level. This includes but is not limited to taking charge of all meeting arrangements, responding to inquiries, making travel arrangements, managing schedules/calendars, handling correspondence and providing other administrative support to these senior executive(s).

The Administrative Assistant 3 position requires solid written and verbal communication skills, superior organizational and task management skills, initiative and the ability to work proactively and independently along with excellent relationship building skills. The ability to interact professionally with senior executives in other organizations and to keep sensitive information confidential are also requirements of the position. The Administrative Assistant 3 position will also be responsible for the management of Epsilon’s Administrative Support Inbox where VPs and above without admin support utilize for their travel, expense, and meeting logistic requests.

In performing the essential functions of this role, the work environment is fast-paced and requires the ability to work independently as well as in a team environment depending on the situation.

Essential duties and responsibilities include, but are not limited to the following:

• Manages executive's schedule and makes/accepts/adjusts appointments as appropriate in a timely fashion
• Arranges and coordinates domestic and international travel schedules and reservations
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities
• Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors
• Prepares minutes of key meetings
• Prepares expense reports and submits them for reimbursement on behalf of executive
• Assists executive in other activities as assigned
• Partners with company leadership and executives to drive specific projects
• Maintains the Administrative Support inbox with business requests of travel, expenses, and meeting logistics
• Supports the EPIC community as a key point of contact and active community member

• 1-5 years professional work experience and/or training
• Strong communication and organizational skills
• Ability to prioritize effectively and multi-task accordingly
• Ability to create reports and write business correspondence
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of instructions in verbal, written or diagram form and deal with several abstract and concrete variables
• Ability to use word-processing, spreadsheets, Internet and email software
• Ability to work effectively with project teams and clients

When you join Epsilon, we’ll create something EPIC together.We’re a global leader in data and identity, with deep expertise in digital media, clean rooms, customer data platforms, loyalty and marketing services. Positioned at the center of Publicis Groupe, Epsilon helps brands deliver personalized experiences at scale and build lasting customer relationships by unlocking the full potential of data and identity. Epsilon operates in 30+ countries across EMEA, the Americas and APAC, with more than 8,000 employees.

Check out a few of these resources to learn more about what makes Epsilon so EPIC:

Our Culture:

Life at Epsilon:

Epsilon has five values that define our culture and guide us as we create value for our clients, our people and consumers. We seek candidates who align with our company values, demonstrate them and make them meaningful in their day-to-day work:

• Act with…