Executive Assistant

Executive Administration Full Time Clerical Chicago, IL, US 1 Attachments

Salary Range: $80,000.00 To $90,000.00 Annually

Executive Office | Chicago, IL | Full-Time, Exempt | On-Site

Pay Range: $80,000 - $90,000 annually, commensurate with experience

Join us — and do work those matters.

We're a passionate team of change-makers, diverse thinkers, and problem-solvers. Our purpose: ensuring full access to quality living and championing the power of inclusivity. We proudly serve over 7,000 individuals with disabilities and behavioral health challenges, including those who are Deaf, Deaf Blind, and Hard of Hearing.

If you're not looking for just any job — if you're ready to build a career where your work directly supports that mission — Anixter Center is the place for you.

As Executive Assistant, you'll be a key member of the President & CEO's Office and the trusted right hand behind the work of our executive team and Board of Directors. You'll serve as the primary liaison to our Board and its committees, keep governance work running with precision, and support the President & CEO and other executives with scheduling, communications, meetings, and events.

You'll also be a visible, welcoming presence for the Office of the President & CEO across Anixter Center, visiting our locations and programs, building relationships with staff, and helping strengthen engagement and culture. This is a full-time, exempt role reporting to the President & CEO, Monday through Friday, 8:00 AM to 5:00 PM, with occasional evenings and weekends for board meetings and events.

• Board administration & governance:Serve as the primary liaison to the Board of Directors and its committees; coordinate board and committee meetings and orientations; prepare and distribute agendas and board packets; record and distribute minutes; maintain governance records, board contacts, and committee rosters.
• Board portal:Help implement, administer, and maintain our board portal, and train and support board members and staff in using it.
• Executive & leadership support:Support the President & CEO and other executives with calendars and meeting requests; coordinate leadership team meetings and retreats; draft, edit, and proofread correspondence, presentations, and reports; and track follow‑up items and action steps.
• Meeting & project coordination:Manage meeting logistics (scheduling, rooms, technology, catering, and materials), maintain action item lists, organize executive files on SharePoint with strong version control and secure access, and support special projects and agency‑wide initiatives.
• Event coordination:Plan and run board events, executive meetings, recognition programs, and agency‑wide events, including invitations, registration, vendors, and day‑of coordination, and assist our Philanthropy and Marketing teams with fundraising, ambassador board, volunteer, and community outreach events.
• Organizational engagement & committee leadership:Visit Anixter Center locations and programs regularly to build relationships and keep leadership connected to staff; participate in agency committees and work groups; chair assigned committees; and help plan employee engagement and recognition activities.
• Facility support:For our Wilson location, monitor and order supplies, manage inventory, work with vendors, and conduct emergency drills.

• Associate's degree or an equivalent combination of education and experience required;
  Bachelor's degree preferred.
• At least five (5) years of progressively responsible administrative support experience.
• Excellent written and verbal communication skills, with the diplomacy to match the voice of the President & CEO in governance materials while staying warm and…