Executive Assistant & Operations Manager

Ever Ex is a leading innovator in Remote Therapeutic Monitoring software, helping clinicians deliver high-quality rehabilitative care beyond the clinic.

Our platform combines a patient-friendly mobile app, an expansive exercise library, and advanced AI technology to help healthcare providers remotely monitor patient progress, strengthen engagement, and manage care with greater precision and ease.

The Ever Ex team is growing, and we are looking for a highly organized, proactive, and experienced Executive Assistant & Operations Manager to join our U.S. team.

This is more than a traditional executive assistant role. You will work directly with the President of Ever Ex USA, helping manage executive priorities while overseeing the day-to-day operations that keep our business running efficiently.

In this position, you will play a key role in supporting executive communications, coordinating people operations, managing contracts, and assisting with financial and administrative processes. You will collaborate closely with leadership and team members in both the U.S. and Korea, helping strengthen internal workflows and support the company's continued growth.

This is a fully remote, full-time position offering competitive compensation, comprehensive benefits, and opportunities for professional growth within an early-stage healthcare technology company.

• Provide direct executive support to the President of Ever Ex USA, helping manage priorities, communications, schedules, and day-to-day responsibilities
• Prepare meeting agendas, presentations, briefing materials, and correspondence while tracking action items and ensuring timely follow-through
• Serve as a trusted point of contact between the President, internal teams, customers, partners, and leadership in Korea
• Coordinate executive travel, conference participation, speaking engagements, and expense reporting
• Track strategic initiatives, deadlines, and deliverables while proactively identifying potential challenges and opportunities for improvement
• Coordinate employee and contractor onboarding and offboarding, including employment documentation, personnel records, equipment, and system access
• Support recruiting activities, employee benefits administration, HR documentation, and internal team engagement initiatives
• Manage the administrative lifecycle of customer, partner, vendor, and contractor agreements, including document preparation, approvals, electronic signatures, and renewal tracking
• Maintain organized contract records and coordinate with external legal counsel when necessary
• Support financial operations, including accounts payable and receivable, customer invoicing, payroll coordination, expense reimbursements, and vendor subscription tracking
• Collaborate with external accountants and bookkeepers to support financial reporting, budget tracking, and month-end processes
• Maintain corporate records, business registrations, insurance documentation, and other administrative requirements
• Assist with company compliance initiatives, including HIPAA training coordination and internal compliance tracking
• Support communication and reporting between Ever Ex USA and its Korea-based parent company
• Take initiative to identify opportunities to streamline workflows, improve operational efficiency, and strengthen the overall employee and business experience

• At least 2 years of experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or in a similar role supporting senior leadership
• Experience in at least two of the following areas: people operations, contract administration, or financial operations
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and maintain…