Executive Assistant

Accelerate exists to dramatically improve student outcomes at scale by turning evidence into action. As a hub for advancing what works, Accelerate partners with states to scale proven, evidence-based practices that deliver measurable gains for students. We share knowledge and insights across the field to expand what’s possible, working alongside leaders to embed effective solutions into the fabric of public education.

By aligning research, policy, and practice through state implementation, we turn evidence into measurable progress, helping students thrive.

Accelerate is a growing organization - equity-centered, results-oriented, and grounded in both optimism and practical implementation. We aim to build a small, talented, diverse team that embodies our core values: accelerating student achievement, seeking truth through evidence, embracing new ideas, multiplying impact through collaboration, and upholding accountability for results and how we achieve them. Team members bring both systemic experience and an entrepreneurial spirit to the work.

The Executive Assistant will support Accelerate’s executive team, the Chief Executive Officer, President, and Chief External Affairs Officer, by managing their calendars, preparing them for meetings and engagements, and coordinating their travel. By protecting the executives’ time and making sure they arrive at every commitment prepared, this role directly expands the team’s capacity to build partnerships, represent Accelerate externally, and advance our mission.

The ideal candidate is a proactive, highly organized professional who thrives on supporting several senior leaders y anticipate needs before they arise, juggle competing priorities with sound judgment, and know when to make a call and when to escape. They have excellent written and verbal communication skills, a keen eye for detail and quality, and enjoy working in a fast-paced, results-driven environment.

Above all, they handle confidential matters with discretion.

• Manage complex, frequently changing calendars for the CEO, President, and Chief External Affairs Officer, prioritizing commitments and proactively resolving conflicts based on each executive’s goals and preferences.
• Coordinate across all three executives’ calendars to schedule joint meetings, leadership team sessions, and board-related commitments.
• Serve as the primary scheduling contact for external partners and stakeholders, including state education leaders, funders, board members, and partner organizations, representing Accelerate with professionalism and responsiveness.
• Anticipate scheduling needs around key organizational moments, such as board meetings, team retreats, speaking engagements and conference season, building in preparation and travel time.
• Track follow-ups, deadlines, and commitments arising from executive meetings so that nothing falls through the cracks.

• Prepare briefing materials ahead of meetings and engagements, including agendas, background on attendees and organizations, relevant prior correspondence, and talking points developed with staff.
• Compile and organize documents, presentations, and collateral for board meetings, funder meetings, speaking engagements, conferences, and site visits.
• Coordinate with staff across work streams to gather content and ensure materials are accurate, current, and delivered on time prior to meetings.
• Under the direction of the executive team, draft and edit correspondence, presentations, and other documents to be shared internally and externally, ensuring accuracy and high quality.

• Plan and book domestic travel for the executive team, including flights,…