Executive Assistant

Payward - the parent company behind Kraken, Ninja Trader, Breakout, xStocks, Payward Services and CF Benchmarks - has spent the last 15 years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance an open, global financial system.

Before you apply, we encourage you to explore our culture page to understand what drives us and how we work.

Founded in 2011, Kraken is one of the world’s longest-standing crypto platforms, trusted by over 10 million individuals and institutions across the globe. It offers spot trading, margin, futures, staking, and OTC services, with products built for both individual investors and institutional clients.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership within the CEO office, including operating within a Co-CEO leadership model. This role provides high-level administrative support and ensures key projects, budgets, travel, and events run seamlessly - managing complex, ever-changing calendars with responsibility for multifaceted coordination. The ideal candidate brings experience or familiarity with communications and executive affairs, enabling them to operate confidently in a fast-paced environment.

• Work in lockstep with other EAs within the CEO office, understanding the unique dynamics of a Co-CEO leadership model - sharing information, coordinating responsibilities, and maintaining seamless executive support across leaders.

• Maintain a response time SLA of under 15 minutes to the CEOs, ensuring urgent requests are acknowledged and actioned promptly.

• Provide dedicated coverage during travel periods for CEO's ensuring continuity of support when either executive is out of office.

• Partner closely with the Lead EA's to ensure seamless hand-offs and coordination.

• Build relationships with the broader team while acting as a gatekeeper for the executives; anticipate needs and potential issues before they arise, planning for multiple contingencies and implementing solutions with minimal direction.

• Manage an exceptionally complex and ever-changing executive calendar, balancing competing priorities and making thoughtful decisions on behalf of the CEO; coordinate meetings, handle logistics, manage competing deadlines, and review incoming requests to ensure they're on the Executive's radar with all necessary information.

• Prepare comprehensive briefing materials for meetings, speaking events, and travel, along with agendas, minutes, and organized records of key projects and initiatives.

• Coordinate all aspects of domestic and international travel - commercial and private aircraft, ground transportation, accommodations, visas, and customs requirements - and serve as the primary point of contact for private aviation providers, managing flight schedules, passenger manifests, and catering.

• Monitor travel plans proactively, adjusting logistics in real time to accommodate changing business priorities, weather events, operational delays, or other unforeseen circumstances.

• Coordinate cross-functional projects and events - including timelines, deliverables, stakeholder engagement, and partnering with events, security, and other teams - while identifying opportunities to streamline processes and enhance executive effectiveness.

• Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, and support onboarding and ramp-up for new team members.

• Process expense reports, purchase orders, budget reconciliations, and receipts/invoices with accuracy and timeliness, along with additional duties as assigned.

• 7+ years of proven experience as an executive assistant,…