Director Of Administrative Services

Position: DIRECTOR OF ADMINISTRATIVE SERVICES
Description JOB ANNOUNCEMENTDIRECTOR OF ADMINISTRATIVE SERVICESCivilian Office of Police Accountability Administration Division

Number of Vacancies : 1 (Additional vacancies possible pending budget approval)
Annual salary range: $ - $Applications for this position will be accepted until 11:59 pm Central time on 11/13/2026.
* Successful candidates must pass a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Under direction, directs and manages administrative, fiscal and procurement functions for the City of Chicago’s Civilian Office of Police Accountability (COPA); and performs related duties as required.

ESSENTIAL DUTIES
· Oversees the department's hire plan and recruitment efforts while enhancing workplace culture and employee engagement
· Manages professional and clerical staff engaged in budget preparations, purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions
· Directs staff responsible for office management functions to ensure departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met
· Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
· Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies
· Coordinates with vendors, consultants and city personnel to facilitate the implementation of new information systems and the acquisition of new computer equipment
· Oversees the preparation of operating and special program budgets;
· Authorizes invoices for payment to vendors;
· Advises management on budgetary requirements and personnel rules, policies and procedures
· Administers personnel programs at the district or bureau level including employment hiring and processing, progressive discipline, and employee relations functions
· Ensures proper maintenance of facilities including provision of needed custodial services
· Establishes work standards and evaluates staff performance
· Prepares reports on productivity, operating and personnel costs and administrative work
· operations for management review
· Participates in projects to streamline administrative and programmatic procedures in order to create cost efficiencies
· May prepare grant applications for federal and state funding of programs

Additional duties may be required for this position.

DEPARTMENT:
Civilian Office of Police Accountability (COPA)
DIVISION:
AdministrationADDRESS: 1615 W Chicago AveSHIFT:
Monday through Friday

HOURS:

9:00 am – 5:00 pmTHIS POSITION IS EXEMPT FROM THE CAREER SERVICE.Qualifications MINIMUM QUALIFICATIONS Education, Training, and Experience
· Nine (9) years of budgetary, personnel or office administration experience of which two (2) years are in a supervisory role related to the responsibilities of the position, OR
· Graduation from an accredited college with an associate’s degree in business administration, public administration or a directly related field, plus seven (7) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of the position, OR
· Graduation from an accredited college or university with a bachelor’s degree in business administration, public administration or a directly related field, plus five (5) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of…