Logistics and Missions Officer Job Chicago area,Illinois USA,Administrative/Clerical

Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Requirements

Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.
At least 2-3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
Good written and spoken English;
French is an advantage.

What we offer

Competitive

Salary Package:

Receive a pay package that matches your skills and experience.
Vacation and Sick Leave credits:
Enjoy vacation and sick leave credits to maintain work-life balance.
Health Coverage:
Get medical, dental, and vision insurance for you and your dependents.
Government-Mandated Benefi ts:
Full coverage of all statutory benefi ts like SSS, Phil Health, and Pag-IBIG.
Learning Opportunities:
Access training, certifi cations, and mentorship to grow your career.
Team Engagement:
Join team-building activities and wellness programs.
Modern Tools:
Use the latest technology to excel in your role.
Career Growth:
Clear paths for promotion and professional development.
Inclusive Culture:
Be part of a diverse, supportive, and collaborative global team.