Logistics Analyst

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.

In this role, you will determine and coordinate logistical requirements for small- to moderate-size in-person, virtual, and hybrid peer-review meetings and other program events. You will support site selection, participant communications, transportation and ticketing, lodging, per diem, honoraria, reimbursements, meeting materials, and on-site or virtual event execution. You will maintain accurate records, respond to participant needs, and work with senior logistics staff, project managers, and government stakeholders to keep activities on schedule.

Work may be performed at an ICF or other contractor facility, a rented facility, or a client site in the Washington, DC metropolitan area, depending on program needs. The position may require domestic travel and on-site support for peer-review panels, workshops, and program meetings. No classified security clearance is required.

• Determine and document logistical requirements for assigned small- to moderate-size scientific peer-review panels, workshops, conferences, and program meetings.
• Develop and carry out event plans, schedules, checklists, meeting-material processes, and participant-support procedures under the direction of project managers and senior logistics analysts.
• Support site selection and coordinate meeting facilities, room configurations, virtual platforms, audiovisual services, accessibility needs, lodging, and other event resources.
• Arrange participant transportation and ticketing and provide travelers with accurate itineraries, schedules, instructions, and other logistical information.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements in accordance with established procedures.
• Serve as a primary logistics point of contact for reviewers, panelists, speakers, vendors, project team members, and other participants before, during, and after events.
• Provide on-site or virtual event support, respond to participant questions, resolve routine logistics issues, monitor schedule and cost risks, and promptly escape unusual or challenging requirements.
• Maintain accurate participant rosters, itineraries, travel records, payment documentation, schedules, trackers, action items, and event files.
• Collaborate with project managers, senior logistics analysts, solicitation specialists, support scientists, technical teams, and government stakeholders across concurrent review activities.
• Complete post-event documentation, reconcile logistics and payment records, and support follow-up and closeout activities.

• High school diploma or GED and 5 years of meeting and conference planning and support experience; OR
• College degree and at least 1 year of meeting and conference planning and support experience.
• Willingness and ability to travel domestically, including overnight travel, and provide on-site event support when required.
• Must successfully complete a federal background investigation and obtain and maintain a Personal Identity Verification credential for required facility and system access.

• Strong organizational and time-management skills, with attention to detail when managing assignments, schedules, participant information, travel documentation, payment records, trackers, and event files.
• Clear and professional written and verbal communication, with a strong customer-service orientation when working with reviewers, panelists, travelers, vendors, government stakeholders, and delivery teams.
• Working knowledge of Microsoft Office or Microsoft 365 tools used to maintain correspondence, spreadsheets, schedules, and status information.
• Sound judgment and discretion in resolving routine logistics issues, escalating exceptions, and handling confidential, financial, personally identifiable, or pre-decisional information.

• Experience coordinating participant travel or event logistics, including transportation, ticketing, lodging, meeting facilities, per diem, honoraria, or reimbursements.
• Experience supporting scientific or technical peer-review panels, merit-review activities, grant programs, or other federal research…