Office Manager

Work Schedule: Monday-Friday | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Our client is an established professional services organization seeking an experienced Office Manager to oversee daily operations at its downtown Chicago location. The company offers a collaborative, fast-paced workplace where employees are encouraged to take initiative, build strong relationships, and contribute to the overall success of the organization.

We are seeking a highly organized, proactive Office Manager to lead administrative and operational functions within a large corporate office supporting 150+ employees. This individual will play an essential role in maintaining an efficient, professional, and welcoming workplace while partnering with leadership and various departments to support business operations.

The ideal candidate is a resourceful problem-solver with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities. This position requires someone who enjoys taking ownership, building relationships across departments, and creating an organized and positive office environment.

• Oversee daily workplace operations to maintain an organized, functional, and professional office environment.
• Act as the main liaison between the organization and external service providers, including property management, facilities personnel, and security teams.
• Manage incoming facility-related requests, coordinate resolutions, and follow up to ensure concerns are addressed promptly.
• Perform routine inspections of office spaces to identify maintenance needs, safety concerns, and opportunities for improvement.
• Coordinate repairs, equipment servicing, and general facility maintenance with appropriate internal and external partners.
• Monitor office inventory, purchase supplies, and ensure essential materials remain readily available.
• Assist with company-wide purchasing arrangements and relationships with vendors providing office-related services.
• Distribute workplace communications regarding building updates, operational changes, and other relevant announcements.
• Partner with office leadership to streamline processes, maintain consistent procedures, and improve administrative efficiency.
• Provide administrative assistance to internal departments, including sales and management teams.
• Prepare, revise, and organize business documents, correspondence, agreements, and other materials.
• Maintain accurate information within internal databases and applicant tracking systems.
• Support documentation processes involving candidate records, onboarding paperwork, payroll information, and employment screenings.
• Handle sensitive employee and candidate information with professionalism and confidentiality.
• Provide additional coverage for administrative functions, including reception duties and incoming telephone calls.
• Assist with coordinating calendars, meetings, departmental projects, and other operational needs.
• Follow established internal policies while identifying opportunities to enhance office workflows.

• Coordinate meeting logistics, including catering, room preparation, transportation arrangements, materials, and post-event organization.
• Organize employee engagement initiatives, team celebrations, and internal office events in collaboration with other departments.
• Work closely with leadership and internal teams to foster an inclusive, productive, and team-oriented workplace.
• Assist with new employee office preparations, including workspace assignments, building access, and equipment coordination.
• Collaborate with IT and facilities teams to support…