Director - Special Projects; Office Chancellor

Since 1911, City Colleges of Chicago has been connecting students from across Chicago's neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city's most accessible higher education engine of socioeconomic mobility and racialequity-empowering its students to take part in building a strongerand more just city.

As Illinois' largest community college system,City Colleges is comprised of seven colleges and five satellite sites across Chicago.

Reporting to the Executive Director, Institutional Health and Continuous Improvement, the Director
- Special Projects (Office of the Chancellor) leads complex, high-priority initiatives on behalf of the Chancellor's Office. The Director manages the full lifecycle of assigned projects, coordinates executive stakeholders, oversees office operations, and provides strategic and administrative support to the Chancellor, the Executive Vice Chancellor-Chief Institutional Advancement Officer and Chief of Staff (EVC), and other Officers of the District as assigned.

• Maintains the Chancellor and EVC's calendars and travel arrangements and provides organizational support for daily activities, including routine approvals and tasks.
• Facilitates communication with key internal and external stakeholders on behalf of the Chancellor or EVC, as directed.
• Reviews, tracks and monitors all correspondence requiring
  
  Chancellor and EVC approval or signature, ensuring timelyreview.
• Drafts and prepares correspondence for internal and external constituents; copies and distributes documents; maintainsspreadsheets and databases.
• Attends meetings as directed and serves on committees and as aliaison for assigned projects.
• Handles privileged attorney/client and sensitive work-productcommunications, including accessing and conveying privilegedcommunications to the Office of the General Counsel and Inspector General.
• Reviews, researches, organizes, and analyzes information and materials and prepares related reports.
• Anticipates issues that could affect the successful execution ofthe Chancellor's or EVC's commitments; assesses potential impact,elevates concerns as appropriate, and develops options to resolve problems or mitigate risk.
• Supports the CCC Foundation by facilitating preparation forpriority meetings, including board meetings, aligning key stakeholders, preparing executive leaders, and tracking follow-upactions.
• Leads the planning and execution of events hosted by the Chancellor, EVC, or their direct reports, including executivetours, stakeholder visits, and both internal and external events.
  
  Coordinates participants, schedules space, prepares agendas and materials, documents decisions and action items, and arrangeslogistical support, as applicable.

• Manages the day-to-day operations of the office, coordinating work activities with other support staff, organizing the workflow,relieving the Chancellor and EVC of administrative details and providing an efficient and organized office environment.
• Oversees the development of processes and procedures to maintain efficient office management and administrative systems (e.g. filing systems and forms, timesheet management and approval, telephones,office space, and the ordering of office equipment and supplies).
• Responds to inquiries received in person, by phone, or by email,exercising discretion and sound judgment to resolve issues and consulting appropriate staff when needed.
• Supervises and trains office support staff and work study students. Provides direction and coaching as needed.
• Serves as liaison to security and facilities teams at District…