Senior Executive Assistant; Field Medical

Remote - USA

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way.

We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we’llask"why not?" and help reengineer the future of biopharma.

At Bridge Bio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

The successful Executive Assistant will serve as a trusted partner to the VP, Field Medical and designated senior leaders, helping them remain organized, prepared, and focused on business priorities. Partner closely with the Senior Executive Assistant to the Chief Medical Affairs Officer to coordinate priorities, leadership activities, and administrative support across the Medical Affairs organization. This individual will independently manage competing priorities, anticipate needs, coordinate complex schedules and meetings, and track decisions and action items through completion, delivering high-quality work with minimal supervision.

This role offers room to improve processes and take ownership of operational projects. The strongest candidate brings sound judgment, discretion, proactive communication, attention to detail, and consistent follow-through while building strong relationships across the organization. By keeping leaders focused and operations running smoothly, this role directly supports the Field Medical team in bringing transformative medicines to patients.

Responsibilities

• Executive and senior leader support. Provide comprehensive administrative support to two to three executive leaders and shared operational support to senior leaders across Medical Strategy and Field Medical. Document-preparation, stakeholder-coordination, tracking-system, town-hall/culture, and Teams/Zoom language
• Complex calendar management. Proactively manage complex calendars for executive and senior leaders, prioritizing requests, resolving conflicts, protecting focus time, and aligning schedules with business priorities across multiple time zones.
• Functional and leadership meetings. Coordinate functional, departmental, and leadership team meetings; prepare agendas, pre-read materials, and presentations; document key decisions and action items; and follow up to support timely completion.
• Internal communications
  . Draft and coordinate team announcements, recognition, and internal updates on behalf of leaders.
• Medical congresses, trainings, off-sites, and special events
  . Plan and coordinate medical team logistics that help our teams work effectively at medical congresses, team training, off-site meetings, and special events, including sourcing hotel and meeting-room blocks, managing contracts and timelines, and coordinating catering and on-site logistics.
• Domestic and international travel and expenses. Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes; prepare and submit accurate expense reports and supporting documentation in a timely…