More jobs:
Executive Assistant
Job in
Chicago, Cook County, Illinois, 60601, USA
Listed on 2026-11-05
Listing for:
Arges Global
Full Time
position Listed on 2026-11-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin, PR / Communications
Job Description & How to Apply Below
- Manage and maintain the calendars of assigned principals, scheduling complex and diverse appointments while balancing competing priorities.
- Anticipate and proactively resolve scheduling conflicts, coordinating across multiple time zones and departments.
- Prepare detailed itineraries, briefing materials, and agendas for internal and external meetings, including high-level and regional sessions.
- Coordinate logistics for speaking engagements and other external events, liaising with organizers and staff as needed.
- Arrange and manage domestic and international travel, including booking accommodations, transportation, and maintaining up-to-date travel schedules.
- Organize internal and external meetings, overseeing logistics such as venue booking, catering, and IT/A/V support.
- Process travel and expense reimbursements, maintaining accurate records and archives.
- Support HR with senior-level recruitment, coordinating candidate travel, interviews, and related logistics.
- Maintain and update contact databases and address books for assigned principals.
- Draft, proofread, and copyedit correspondence and documents with a strong attention to accuracy and tone.
- Plan and coordinate quarterly meetings, including gathering agenda topics, preparing agendas, and managing related communications.
- Respond to inquiries directed to the principals, ensuring timely, professional communication and appropriate follow-up.
- Act as a liaison between the principals and internal/external stakeholders, ensuring smooth communication and alignment.
- Exercise sound judgment in prioritizing communications and requests for the principals attention.
- Anticipate and proactively manage issues or conflicts before they escalation.
- Draft and review correspondence, reports, and presentations, ensuring clarity, tone, and alignment with organizational standards.
- Maintain a strong understanding of organizational priorities to align scheduling and commitments accordingly.
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