More jobs:
Admin Coordinator
Job in
Chicago, Cook County, Illinois, 60601, USA
Listed on 2026-11-05
Listing for:
Coconut
Full Time
position Listed on 2026-11-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
- Maintain and organize master task lists, deadlines, and follow-ups for executives
- Manage personal and professional calendars, including school activities and appointments
- Track bills, invoices, receipts, and expense documentation for bookkeeping
- Organize travel logistics, including itineraries, confirmations, and packing lists
- Maintain trackers for hiring, onboarding, renewals, and contract expirations
- Prepare weekly status reports covering completed work, pending approvals, and upcoming deadlines
- Create, format, and update presentation decks and marketing assets
- Research business opportunities, including restaurants, hotels, and hospitality groups
- Assist with internal event planning and administrative coordination
- Proficiency in English (CEFR level)
- Advanced skills in Google Workspace (Docs, Sheets, Calendar)
- Experience with spreadsheet and presentation software
- Strong task management and project coordination skills
- Experience with travel coordination and logistics
- Basic bookkeeping and expense tracking experience
- Experience supporting executives or high-level personal assistants
- Familiarity with hospitality, wine, or consumer brands
- Experience maintaining CRM or tracking systems
- Ability to handle confidential information with high discretion
- Proactive approach to identifying risks and upcoming deadlines
- Competitive salary and 13th-month pay
- 12 days of Paid Time Off (PTO) and 12 paid US holidays
- Comprehensive healthcare and life insurance
- Maternity and paternity leave
- Mental health support and wellness resources
- Milestone gifts, birthday treats, and team experiences
Coconut connects founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins: clients achieve their goals, and our virtual professionals find purpose and growth in their work.
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