Director Of Administrative Services

Civilian Office of Police Accountability

Administration Division

Number of Vacancies: 1 (Additional vacancies possible pending budget approval)

Annual salary range: $ - $

Applications for this position will be accepted until 11:59 pm Central time on 11/13/202

Successful candidates must pass a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.

Under direction, directs and manages administrative, fiscal and procurement functions for the City of Chicago's Civilian Office of Police Accountability (COPA); and performs related duties as required.

• Oversees the department's hire plan and recruitment efforts while enhancing workplace culture and employee engagement
• Manages professional and clerical staff engaged in budget preparations, purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions
• Directs staff responsible for office management functions to ensure departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met
• Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
• Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies
• Coordinates with vendors, consultants and city personnel to facilitate the implementation of new information systems and the acquisition of new computer equipment
• Oversees the preparation of operating and special program budgets;
• Authorizes invoices for payment to vendors;
• Advises management on budgetary requirements and personnel rules, policies and procedures
• Administers personnel programs at the district or bureau level including employment hiring and processing, progressive discipline, and employee relations functions
• Ensures proper maintenance of facilities including provision of needed custodial services
• Establishes work standards and evaluates staff performance
• Prepares reports on productivity, operating and personnel costs and administrative work operations for management review
• Participates in projects to streamline administrative and programmatic procedures in order to create cost efficiencies
• May prepare grant applications for federal and state funding of programs

Additional duties may be required for this position.

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.

• Nine (9) years of budgetary, personnel or office administration experience of which two (2) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college with an associate's degree in business administration, public administration or a directly related field, plus seven (7) years of budgetary, personnel or office administration experience of which two (2) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a bachelor's degree in business administration, public administration or a directly related field, plus five (5) years of budgetary, personnel or office administration experience of which two (2) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a Master's degree or higher in Business Administration, Public Administration or a directly related field, plus four (4) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of the position

NOTE:

A copy of your official transcripts will be required, if applicable.

• Previous experience managing staff in a union environment
• Solid technical and budgetary knowledge
• Strong interpersonal and communication skills

This position requires applicants to complete an interview, which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the…