Procurement Services Assistant - College of Nursing

Academic Department Operations

Chicago, IL USA

1042964

1

Monday - Friday

Days

2

Hybrid

$31.82 - 34.44 / Hourly Wage

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under administrative direction, this position assists in procurement functions for a variety of goods and services under a shared services model within the UIC College of Nursing. The procurement services assistant coordinates and processes purchases, reimbursements, payments, travel arrangements, and related transactions for assigned College units. Serves as a resource for faculty and staff on procurement processes and administrative best practices, manages requests and related records, and supports consistent, efficient, and compliant business practices.

Demonstrated purchasing experience, financial acumen, knowledge of general office practices and procedures, and the ability to work independently and exercise judgment when analyzing and investigating a variety of questions or problems are required. This position requires regular and consistent on-site presence at the Chicago campus during regular business hours.

• Coordinates and processes purchases of goods and services, including P-Card and T-Card transactions, purchase orders, payable contracts, reimbursements, cash advances, direct payments, honorariums, one-time payments, and other purchasing-related transactions.
• Ensures transactions are appropriately documented, approved, and reconciled in accordance with university policies, procedures and sequencing; reviews documentation and expense reports for completeness and accuracy, coordinates required approvals, and resolves routine processing issues.
• Communicates with vendors to obtain quotes, research products and services, and identify purchasing options that meet unit needs; coordinates with university-level procurement and other administrative offices, as needed, regarding exceptions, approvals, and other procurement matters.
• Utilizes Emburse Enterprise, iBuy, Banner, EDDIE, TDX, iTravel, Adobe Sign, and other related financial and administrative software to complete assigned work.
• Responsible for the day-to-day facilitation of human subject and participant payment processes; develop solutions to meet individual project needs utilizing Rellevate, eCodes…