Executive Assistant to VP

We are seeking a highly organized, proactive, and analytical Executive Assistant to the VP to provide high-level executive, administrative, project management, and business support.

The ideal candidate has experience supporting a C-level executive and can confidently manage complex priorities while also supporting projects, coordinating stakeholders, analyzing data, and preparing reports for leadership.

• Manage the VP’s calendar, inbox, meetings, and priorities.

• Coordinate travel, events, and executive meetings.

• Support projects by tracking timelines, deliverables, action items, and deadlines.

• Coordinate with internal teams, clients, vendors, and external partners.

• Prepare reports, presentations, dashboards, spreadsheets, and executive summaries.

• Collect and analyze business data to support decision-making.

• Track KPIs, project progress, expenses, deadlines, and other business metrics.

• Assist with vendor coordination, purchasing, invoices, expenses, and administrative operations.

• Conduct research and compile information for executive review.

• Maintain accurate records and confidential information.

• Identify potential issues and proactively recommend solutions.

• Support special projects and other business priorities as assigned.

• 5+ years of professional experience in Executive Assistance, Project Coordination, Business Operations, or a related field.

• Previous experience supporting a C-level executive is required.

• Strong project management and organizational skills.

• Strong data analysis and reporting skills.

• Proficiency in Microsoft Excel and business productivity tools.

• Excellent written and verbal communication skills.

• Strong attention to detail and follow-through.

• Ability to manage multiple priorities with minimal supervision.

• Strong problem-solving and critical‑thinking skills.

• Ability to handle confidential information with discretion.

• Must be available to work US business hours.

Preferred Qualifications

• Chief of Staff or Business Operations experience.

• Experience with KPI tracking, dashboards, or data reporting.

• Experience with expense management, invoicing, purchasing, or vendor coordination.

• Technical, engineering, business, or analytical background.

• Experience working with US-based executives or distributed teams.

• Competitive salary

• Supportive and collaborative work environment

• Company-provided equipment

• Exposure to senior leadership and strategic business initiatives

• Professional growth opportunities